Enrollment & Attendance Assistant

Enrollment & Attendance Assistant

EVERGREEN VIRTUAL ACADEMY Evergreen Virtual Academy
- Remote - n/a, Oregon Open in Google Maps

This job is also posted in EVERGREEN VIRTUAL ACADEMY

Job : 5880594

Final date to receive applications: Aug 22, 2026 11:59 PM (Pacific Standard Time)

Posted: Aug 11, 2026 7:00 AM (UTC)

Starting Date: Immediately

Classification :
Classified

FSLA Status :
Non-Exempt

Employment Type: At Will

Salary : $37,000-$65,000

Schedule :
Part-time/Full-Time

Location :
Remote

Reports to :
Enrollment & Engagement Manager

Contract: 12 months

Bargaining Unit :
No

Employment Agreement Date: 07/01/2026-06/30/2027

Overview

Evergreen Virtual Academy (EVA) is an independently managed, public charter school for kindergarten through 12th grade students in Oregon. When you join the team at EVA, you join a team of dedicated professionals working all over the state in a virtual environment to ensure the success of our families and students meet their educational needs and goals. EVA is authorized by the North Bend School District and accredited through Cognia.

Job Summary

The Enrollment & Attendance Assistant supports student attendance monitoring, enrollment processes, compliance reporting, and family outreach initiatives to promote student success . This role collaborat es closely with the enrollment and compliance team members.

Essential Duties, Responsibilities, and Abilities

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Supports trackinggeneralattendanceofstudentsincludingstart dates,truancy, excused absences,andwithdrawalsdaily
• Including other limited reporting:onboarding,last login, district partner, related service, life skills, and other reporting as requested
• Supports datacollectionformonthly, quarterly, and yearlyreportsonstudentattendanceas needed.
• Support Free and Reduced lunch outreach and data trackingas needed.
• Supportscommunicationbetweentheschoolanddistrictsrelatedtostudentenrollmentsandwithdrawals.
• Supportsschoolregistration aswellasend-of-yearreclamationeffortsas needed.
• Supportsstudenttransfers;bothincomingandoutgoingas needed.
• Supportstracking ofcappeddistrictsaswellasfollowinguponenrollmentappeals received from the Oregon Department of Education as needed.
• Receivesandrespondstoincomingcalls,messages,and/oremailsto students, families, and staff.
• Enterdataand notesinto theonlinestudentinformationsystemas needed.
• Communicatesappropriateinformationtothe EVA Compliance Officer forproperupdatingofstatereportingsystems.
• Contactlocalschoolsorschooldistrictsto obtain verificationofstudentenrollmentas needed.
• Demonstratesathoroughunderstandingofthewithdrawaland truancyprocesses.
• Compiles andmaintainsall EVA pathwayattendance weekly.
• Supportsattendance campaigns throughout the school year including event planning,promotion, student awards, and data tracking.
• Hosts online information sessions as needed for prospective students/families/learning coaches.
• Point of contact for prospective families.
• Reach out to prospective students/families to answer questions about the school programs EVA offers.
• Participates and contributes to enrollment meetings.
• Assists with re-registration and retention efforts during the school year.
• Assists with in-year and summer marketing events to increase outreach and potential enrollment as needed.
• Attends staff meetings and participates in school sponsored Professional Development activities as requested by supervisor .
• Utilizes multiple platforms for communication with students/families (O365, Parent Square , ParentVUE , StudentVUE , Zoom, email, Canvas, etc.)
• Utilizesavarietyofwordprocessing,database,presentation,webpage,spreadsheet,email, internet, intranet, and other software and tools.
• Other related dutiesasassigned.

• Maintainspositiverapportwith familiesandstudentstheyaid.
• Works collaboratively withotherstaffmembersacrossgradelevelsanddepartments.
• Respondstostudents,parents,and colleaguesinatimelymanner.
• Respondsandworkswithotherschools,districts,andgovernmentagencies.
• FulfillsmandatoryreportingrequirementsandfollowsFERPAguidelines.

• Displayscourtesyandsensitivityevenindifficultoremotionalsituations.
• Identifies and resolvesproblemsinatimelymanner.
• Gatherisanalyzeinformationskillfully.
• Treatspeoplewith respectandinspiresthetrustofothers.
• Workswithintegrityandacceptscriticismandfeedback.
• Adaptstochangesin theworkenvironment.
• Balancesteamandindividualresponsibilities.
• Exhibitsobjectivityandopennesstoothers'views.
• Completesadministrativetaskscorrectlyandontime.
• Followspoliciesandprocedureswithfidelity.
• Supports organization’sgoalsandvalues.

• None

• Associate’sdegree(AA) orequivalentAND
• Threeyearsofrelated…