Executive Assistant II; Hybrid - Oakland, CA; Orange, CA; Portland

At Energy Solutions we believe in the importance of authentic interactions and equitable opportunities.

• Coordinate, prioritize, and manage complex executive calendars across multiple time zones, resolving scheduling conflicts as needed.
• Screen, prioritize, and respond to email correspondence and incoming communications on behalf of the executive.
• Track, monitor, and follow up on key action items, deliverables, and deadlines to ensure timely completion.
• Adapt to shifting priorities by anticipating next steps and supporting real-time executive needs.
• Coordinate travel itineraries by planning, confirming, and adjusting logistics to support seamless executive travel.
• Prepare detailed meeting agendas, briefing materials, and presentations for internal and external meetings.
• Collaborate with other Executive Assistants to align priorities and ensure cohesive executive team support.
• Prepare, review, and reconcile expense reports and monthly statements in accordance with company guidelines.
• Support ongoing special projects by coordinating tasks, tracking progress, and sharing updates.
• Review executive workflows and identify opportunities to improve organization, efficiency, or communication.

• A minimum of 3 years of professional experience in related administrative roles (e.g., Administrative Assistant, Office Manager), including a minimum of 3 years providing direct executive support.
• Experience supporting time and expense reporting functions within an ERP system.
• Advanced proficiency in Microsoft Office, including Outlook, PowerPoint, One Note, and SharePoint.
• Advanced proficiency with collaboration and conferencing tools such as Slack, , Zoom, or similar platforms.
• Working knowledge of PowerPoint and Excel for preparing executive materials and tracking information.
• Technical aptitude to learn and adapt to new software platforms required for the role.
• Strong writing and proofreading skills for drafting and reviewing executive‑level correspondence and materials.
• Ability to coordinate across multiple time zones and accommodate scheduling needs outside standard business hours when required.
• The salary range for this role is $85,000 – $115,000/annually with a target compensation of $85,000 - $97,750/annually based on experience and qualifications.