Budget Coordinator Job Oregon area,Wisconsin USA,Finance & Banking

Position Title

Budget Coordinator

Position Summary

The Budget Coordinator serves as a key financial partner to the Chief Financial Officer and plays a central role in leading the full lifecycle of the College’s budget, including development, implementation, monitoring, and reporting. The role coordinates the college-wide budget development process, ensures compliance with applicable state and federal regulations, and supports long-term financial planning through analysis and forecasting. It also oversees treasury functions and contributes to institutional decision‑making by providing accurate, timely, and strategic financial insights.

Primary

Responsibilities

Budget Development & Oversight

Lead and coordinate the College’s annual institutional budget development process, including establishing timelines, guidelines, and communication with departments.
Develop, monitor, and maintain budgets across all institutional funds, ensuring alignment with adopted budgets and organizational priorities.
Prepare multi‑year financial projections and scenario analyses to support strategic planning and decision‑making.
Compile and prepare budget reports, presentations, and supporting materials for executive leadership, the Board of Education, and college committees.
Ensure compliance with Oregon Local Budget Law and other applicable regulations, including required notices, filings, and public reporting.
Maintain and publish budget information and documentation for internal and external stakeholders, including accreditation support.
Serve as a primary liaison between departments and leadership on budget‑related matters.

Financial Planning & Analysis

Analyze financial data to identify trends, risks, and opportunities, and provide recommendations to leadership.
Partner with Human Resources and Payroll to develop and maintain personnel cost projections, including salaries, benefits, and negotiated changes.
Support grant development and institutional planning efforts by providing budget modeling and financial projections.
Monitor monthly financial activity and ensure alignment between financial reports and the adopted budget.

Treasury & Cash Management

Oversee daily cash flow monitoring and ensure adequate liquidity to meet operational needs.
Manage transfers between accounts and coordinate funding requests to support college operations and grant activity.
Monitor banking activity and account balances to ensure accuracy and identify potential issues or irregularities.
Serve as a key point of oversight for financial controls related to cash management and banking transactions.
Provide analysis and recommendations to support short‑ and long‑term cash management strategies.

Systems & Data Management

Administer and maintain budgeting and financial systems, including system configuration, data integrity, and user access to ensure accuracy, accessibility, and effective use of financial data across the College.
Coordinate the integration and reconciliation of budget data between financial systems.
Develop and maintain tools, reports, and resources to support budget development, monitoring, and decision‑making.
Provide training and support to college staff on budget processes, tools, and systems.

Compliance, Reporting & Audit Support

Support the preparation of financial documentation and work papers for annual audits.
Ensure the accuracy, integrity, and consistency of financial data used in reporting and decision‑making.
Maintain documentation and processes that support compliance with institutional policies, regulatory requirements, and accreditation standards.
Collaborate with finance and operational leaders to ensure consistent financial practices across the College.

Other Duties as Assigned

Participate in institutional committees and cross‑functional initiatives.
Provide financial analysis and support for special projects as assigned.
Engage in ongoing professional development to remain current in public sector finance and budgeting practices.
Perform other duties as assigned.

Institutional Expectations

Demonstrates core values of integrity, collaboration, diversity, equity, inclusion, sustainability, and courage.
Actively contributes to a culture of…