Community Budget Advisory Committees Program Coordinator

• Provide administrative guidance, technical assistance, and operational support to staff coordinating departmental CBACs
• Establish and communicate program timelines, reporting schedules, deliverables, and deadlines
• Design and maintain participant management systems tracking terms, applications, selections, attendance, absences, and vacancies
• Develop standardized templates, guidelines, and resources
• Advise staff on best practices, compliance, and policy
• Provide updates and briefings to OCI staff and county leadership
• Evaluate community engagement programs using participant satisfaction and retention surveys
• Use the Better Impact volunteer management system
• Coordinate countywide outreach and recruitment strategies
• Manage applications, promotional materials, scoring rubrics, selection processes, and Board appointments
• Facilitate in-person and online orientations, onboarding, and educational activities
• Maintain an accessible repository of CBAC resources and materials
• Interview and select applicants for the Non-Departmental CBAC
• Staff and support the Non-Departmental and Central CBACs
• Coordinate meeting schedules, logistics, presentations, and materials
• Facilitate county informational presentations on programs, services, budgets, and staffing models
• Record meeting minutes and track attendance, agendas, committee business, and votes
• Monitor and report attendance, absences, and vacancies
• Support recommendation letters and presentations at Board budget worksessions
• Publish and update the public meeting calendar
• Maintain CBAC websites, membership rosters, agendas, and minutes
• Administer participant stipends
• Participate in CBAC support team meetings, orientations, and evaluation sessions

• Bachelor's degree in public administration, finance, political science, social sciences, or closely related field; OR four years of equivalent, relevant professional experience
• Two years of experience developing, implementing, facilitating, and evaluating training or educational programs
• Two years of experience in administration or program coordination, including community engagement and volunteer systems, policy implementation, and data-tracking
• Understanding of civic engagement and community participation in local government policy development and public decision-making
• Advanced communication and meeting facilitation skills
• Ability to manage participant management systems, application portals, and tracking databases
• Foundational understanding of public budgeting basics
• Experience managing inclusive outreach and recruitment strategies, volunteer application and selection processes, and formal appointment procedures
• Experience guiding and supporting public advisory committees, boards, or commissions
• Understanding of public administrative rules, local government codes, and public meeting laws
• Ability to facilitate structured meetings and navigate diverse perspectives
• Commitment to equity in community engagement
• Ability to collaborate across departments and build community relationships
• Frequent evenings and occasional weekends required
• Must reside in Oregon or Washington
• Application requires completed online application, resume, and cover letter

Demonstrates expertise in program coordination, community engagement, and volunteer management, with a strong focus on compliance and public administrative processes. Proficient in developing and implementing training programs and managing participant tracking systems.

• Program Coordination
• Community Engagement
• Volunteer Management
• Meeting Facilitation
• Data Tracking

• Program Development
• Training Implementation
• Data Tracking
• Public Budgeting
• Application Management
• Policy Implementation
• Evaluation of Programs
• Participant Management Systems
• Outreach Strategies
• Recruitment Processes

• Advanced Communication
• Collaboration
• Facilitation Skills
• Commitment to Equity
• Building Community Relationships

• Public Administration
• Civic Engagement
• Community Participation
• Local Government Policy
• Public Meeting Laws

• Better Impact Volunteer Management System