Data and Documentation Technician

Job Summary

Are you passionate about managing technical documentation, ensuring quality compliance, and supporting customers across global markets?

IFF is a global leader in flavors, fragrances, food ingredients, and health & biosciences. We deliver sustainable innovations that elevate everyday products. The role is based in São Paulo (remote). Be part of a customer‑focused, detail‑oriented, and collaborative team where together we can achieve greatness and make a real impact.

• Manage customer requests related to technical documentation, quality information, and product data using centralized document and data management systems.
• Serve as first‑line support for customer documentation and quality‑related inquiries, escalating complex topics to subject matter experts when needed.
• Create, maintain, and distribute customer‑facing documentation, including Product Descriptions, Certificates of Analysis, statements, and certifications.
• Ensure compliance with applicable quality management systems, food safety standards, and accreditation frameworks such as ISO, FSSC 22000, GFSI, cGMP, and HACCP.
• Support regulatory, export, and product registration requirements, including Kosher and Halal documentation where applicable.
• Support technical commercialization activities, including risk assessments and approval processes for raw materials, intermediates, finished goods, packaging, and labeling.
• Maintain and manage product master data within SAP and participate in workflows for new products and product changes.
• Partner with cross‑functional stakeholders across QA, QC, Regulatory, Operations, Product Management, Sales, and Customer Service to meet customer and business needs.

• Bachelor’s degree in a Natural Science or related field, or equivalent relevant experience.
• 3+ years experience in quality assurance, regulatory, customer quality, food ingredients, dietary supplements, or pharmaceutical environments.
• Strong written and verbal communication skills with high attention to detail.
• Ability to manage multiple priorities and deliver accurate results in a fast‑paced environment.
• Experience working with quality and food safety systems such as GMP, HACCP, ISO, or FSSC 22000.
• Proven ability to work independently while collaborating effectively within cross‑functional teams.
• Customer‑focused mindset with a strong commitment to service excellence.

• Experience working with enterprise systems such as SAP, Salesforce, SharePoint, or similar platforms.
• Strong analytical and problem‑solving skills with the ability to identify trends and opportunities for process improvement.
• Technical aptitude to quickly understand product information, processes, and documentation requirements.

• Opportunity to work in a global, science‑driven organization with meaningful impact.
• Collaborative and inclusive work environment.
• Exposure to cross‑functional teams and global markets.
• Learning and development opportunities to support career growth.
• Flexible working arrangements where applicable.

• Monday–Friday, standard business hours (8:00 a.m. – 4:30 p.m. CST).
• Hybrid schedule with two days onsite per week.
• Global scope supporting multiple market segments and product lines.

We are a global leader in taste, scent, and nutrition, offering our customers a broader range of natural solutions and accelerating our growth strategy. At IFF, we believe that your uniqueness unleashes our potential. We value the diverse mosaic of ethnicity, national origin, race, age, sex, veteran status, gender identity, sexual orientation, and disability. We strive for an inclusive workplace that allows each of our colleagues to bring their authentic selves to work.

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