Admin Support III - Finance and Economics Department

Overview

This part-time position offers the opportunity to play a vital role in the daily operations of Utah Valley University’s School of Business while supporting a dynamic community of faculty, staff, and students. Under the direction of the Department Chair(s), the role provides high-level administrative support that helps ensure the smooth functioning of academic programs. Responsibilities include coordinating meetings and special events, managing departmental budgets and records, preparing reports, maintaining faculty databases, and supporting projects that contribute to the school’s academic mission.

Applicants will find a collaborative, fast-paced environment that values strong organizational skills, attention to detail, and effective communication. With a consistent weekday schedule of approximately 28 hours per week (Monday–Friday, 5–6 hours per day), this role is well-suited for someone seeking meaningful part-time work that offers stability, variety, and the opportunity to engage with a diverse campus community while supporting student success and academic excellence at UVU.

• Administrative Support Customer Service and Office Management:
  Serves as a front-line representative of the department, providing accurate information to students, faculty, staff, and the public. Manages inventory of office supplies and equipment and performs general office duties, including filing, ordering, receiving, billing, and monitoring expenditures. Schedules, organizes, and attends events. Maintains current knowledge of and interprets UVU and School of Business policies and procedures as needed, while always upholding strict confidentiality.
  
  Maintains faculty activity databases and coordinates department/school meetings, functions, and events.
• Financial and Payroll Coordination:
  Oversees the processing of departmental financial documentation such as TIMs, ePAFs, eSAFs, new hire paperwork, requisitions, purchase orders, travel requests, and budget reconciliations. Tracks index balances and monitors payroll processes, including preparation, submission, and maintenance of payroll records.
• Reporting and Publications:
  Coordinates the preparation and submission of a variety of reports, including assessment of learning documentation, school publications, and newsletters. Provides advanced and confidential administrative support, including drafting routine to complex correspondence, recording meeting minutes, preparing financial documents, and gathering data-driven information.
• Liaison and Communication:
  Acts as a key liaison between faculty, staff, and the Department Chairs. Anticipates the Chairs’ needs in their absence and assists with proactive problem resolution.
• Additional Duties:
  Performs other related duties assigned to support the department’s goals and ensure smooth day-to-day operations.

Graduation from an accredited institution with a bachelor’s degree related to the Summary of Duties; OR any combination of education and/or experience totaling four years.

Preferred Qualifications:

• Graduation from an accredited institution with a bachelor’s degree related to the Summary of Duties or any combination of education and/or experience totaling five years.

• Administrative knowledge of office methods, techniques, practices, and procedures in an office environment
• Microsoft Office Suite of applications (i.e, Excel, Word, PowerPoint, Access, Outlook, and other software applications such as Google Drive)
• Skilled in the use of computers and computer software applications, including word processing, social media, spreadsheets, e-mail, and presentations.
• Skilled in office methods, techniques, practices, and procedures.
• Skilled in the preparation and interpretation of reports, charts, graphs, and tables.
• Strong problem-solving, conflict resolution, and decision-making skills.
• Excellent grammar, spelling, punctuation, composition, and proofreading skills.
• Strong typing and note-taking skills.
• Organization skills with attention to detail and accuracy, including the ability to manage time and tasks effectively.

• Demonstrate the ability to multitask during the routine course of business.
• Able to maintain confidentiality with sensitive information.
• Previous experience planning events, meetings, and projects.
• Able to maintain calendars and schedules in multiple venues and track multiple diverse projects simultaneously.
• Able to prepare financial transactions and monitor budgets.
• Ability to perform administrative support and confidential duties with minimal supervision.
• Ability to communicate effectively, verbally, and in writing.