Administrative Assistant

Job Description

We are seeking an organized, welcoming, and proactive professional to serve as our Administrative Assistant
. In this role, you will warmly greet employees, new hires, customers, and visitors, helping create a positive and professional environment from the moment they walk through our doors.

You will play an active role in supporting our employee experience by helping run our employee recognition programs and contributing to initiatives that strengthen culture and connection. This position also partners closely with all departments, offering support and coordination to ensure daily operations run smoothly.

The ideal candidate enjoys planning and executing company events and projects, assisting with both the creative and logistical details that make each gathering impactful and memorable. You will be responsible for following through on quarterly and annual goals, helping the department grow and consistently improve.

Additionally, you will maintain an inventory of company swag and office supplies, ensuring our teams have what they need to operate efficiently. This role is perfect for someone who loves being at the heart of a workplace, thrives in a collaborative environment, and is excited to contribute to a growing department.

We are looking for a positive and motivated individual to join our team at our Corporate Office in Orem, UT.
* This is an in-office position only*

Saela is looking to continue growing and expanding our team while creating long-term opportunities for growth and advancement. Saela strongly believes in promoting from within and mentoring all employees to help them reach their career goals.

• $38000 - $42000 per year
• Full-time, Monday through Friday, 8:00 AM to 4:30 PM
• Health Insurance (medical, dental, vision, accident, pet, etc.)
• 401K with company match and stock purchase program
• Paid time off, sick leave, and paid holidays
• Career advancement opportunities
• Frequent snacks and catered meals
• Company swag

We provide individualized training and one-on-ones with department leaders to best help you continue growing in your role and provide you with opportunities for future advancements.

In this role, you'll support the daily operations of our office by sorting mail, managing shipping requests, restocking supplies, and keeping inventory organized for both the corporate office and field teams. You'll also serve as a friendly front‑desk presence, assisting with customer interactions, interview check‑ins, and general office support.

You will help run key programs-including employee milestones, recognition initiatives, and new‑gear fulfillment-while also managing internal announcements, quarterly emails, and light social media duties in partnership with other departments. Event planning will be a regular part of your work as you assist with quarterly meetings, corporate gatherings, and culture‑building activities.

Your primary responsibilities will include strategic projects, handling correspondence, and administrative and business support. As an Administrative Assistant
, you will be required to exercise discretion and judgement.

Additionally, you will act as a point of contact for building needs, coordinating cleaning, repairs, and vendor communication. Throughout the role, you'll support leadership with various requests and contribute to maintaining a positive, well‑organized, and welcoming workplace.

• Happy, energetic, and welcoming personality
• Previous experience using Microsoft Office software (Word, Excel, Outlook, PowerPoint) required
• Highly professional in dealing with confidential matters, materials, and information
• Strong interpersonal skills with the ability to interact effectively with a wide range of people
• Strong organizational skills with the ability to manage multiple tasks and priorities at once
• Excellent communication and interpersonal skills, with a friendly and professional demeanor
• Experience supporting front desk, administrative, or office operations preferred
• Ability to manage inventory, restock supplies, and track orders with accuracy and attention to detail
• Comfortable coordinating events, meetings, and company activities
• Proficiency…