Office Specialist

Weber State University is an Equal Opportunity Employer committed to creating an environment welcoming to all individuals. We strive to create a culture where everyone feels valued and appreciated. All qualified applicants will receive consideration for employment without regard to protected categories such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veteran status or others, as required by law and university policy (see Weber State University’s Policy and Procedure Manual 3-32).

Position Title: Office Specialist

Requisition Number: H00304P

Position Category: Hourly/Work Study

Campus

Location:

Weber State University - Ogden, UT

Hours per week: Approx 20/week

Months per year: 12

Pay Rate: $14.50 per hour

Individual will help maintain various aspects of the Office of Undergraduate Research (OUR); track student grant spending while ensuring that students and faculty follow university policies and procedures; assist students in booking travel arrangements; manage the OUR website; manage office and director’s P‑cards; organize files; assist in OUR special events such as the Annual Symposium, WSU Day at the Capitol, etc.;

communicate undergraduate research requirements and policies to students and faculty; and assist students and faculty in the various aspects of their student grant spending process. Other duties or tasks may be assigned on an as‑needed basis.

• Secretarial and/or clerical experience and experience using PC applications and software.
• Ability to conduct day‑to‑day office management including budget reconciliation, accounting, record management, phone and email skills, and office supply ordering.
• Ability to work with students and faculty in a professional manner, follow university procedures and policies, and maintain confidentiality of student information.

• Proficiency in the use of PC and software applications (Windows, Microsoft Word, Excel, Front Page, Group Wise, Adobe Indesign, etc.).
• Excellent organizational skills with the ability to multitask.
• Excellent interpersonal, oral and written communication skills; ability to collaborate and establish effective working relationships with faculty, staff, and administration.
• Ability to meet deadlines and work accurately despite interruptions.
• Conduct office affairs in a professional manner with minimal supervision.

Complete the online application and attach a resume, cover letter, and the names and contact information for three references. The screening of applicants will begin immediately and remain open until filled.

• Standing for sustained periods of time; moving about to accomplish tasks, particularly for long distances or moving from one work site to another.
• Using upper extremities to press against something with steady force in order to thrust forward, downward or outward.
• Using upper extremities to exert force in order to draw, haul or tug objects in a sustained motion.
• Lifting objects from a lower to a higher position or moving objects horizontally from position to position.
• Operating, activating, using, preparing, inspecting, placing, detecting, or positioning objects.
• Expressing or exchanging ideas, conveying detailed instructions to other workers accurately or quickly.
• Receiving detailed information with or without assistance.

Light work. Exerting up to 20 lbs of force occasionally and/or up to 10 lbs of force frequently. Use of arm and/or leg controls exerting forces greater than that for sedentary work.

Required to have visual acuity to determine the accuracy, neatness, and thoroughness of the work assigned, or to make general observations of facilities or structures.

None. The worker is not substantially exposed to adverse environmental conditions typical of an office or administrative work environment.

Required fields are indicated with an asterisk (*)

• How did you hear about this employment opportunity?
  • Public Job Posting
  • Internal Job Posting
  • Agency Referral
  • Advertisement/Publication
  • Personal Referral
  • Website
  • Other

Required Documents

• Resume
• Cover Letter
• List of References with Contact Info

Optional Documents