Admin Support III - SCET

The Smith College of Engineering and Technology is seeking administrative support for the Dean's Office. Are you a motivated professional seeking a fulfilling career in higher education? Join our like-minded UVU staff who are united by a passion for engagement and excellence in student success.

Responsibilities:

• Performs advanced and confidential administrative duties, including composing correspondence, meeting minutes, financial reports, and other administrative processes and procedures.
• Coordinates the processing of financial documents, including deposits, requisitions, purchase orders, travel requests, donations, etc.
• Informs students, faculty, and the public of Smith College of Engineering and Technology and university services.
• Responds to incoming calls and walk-in traffic, providing accurate information.
• Maintains inventory of office equipment and supplies.
• Establishes, updates, and maintains files, inventories, ordering, receiving, billing, distributing, monitoring, and reconciling expenditures.
• Coordinates meetings, schedules, and calendars.
• Coordinates and plans college-wide events.
• Performs other job-related duties as assigned or needed.

Graduation from an accredited institution with a bachelor's degree related to the summary of duties; OR any combination of education and/or experience totaling four years.

• Knowledge of administrative office methods, techniques, practices, and procedures.
• Knowledge of basic accounting and budgeting procedures.
• Knowledge of Microsoft Office Suite of applications (i.e., Excel, Word, PowerPoint, Access, Outlook), and other software applications such as Google Drive, Dropbox, and Explorer.
• Knowledge of spreadsheets and experience with database management.

• Skills in office methods, techniques, practices, and procedures.
• Skills in the use of computers and computer software applications, including word processing, spreadsheets, email, internet, database, and presentations.
• Skills in the preparation and interpretation of reports, charts, graphs, and tables.
• Skills in interpersonal communication, problem-solving, and decision-making.
• Skills in customer service and phone etiquette.

• Ability to perform a variety of administrative support duties with minimum supervision.
• Ability to follow verbal and written procedures and instructions.
• Ability to communicate effectively, verbally and in writing.
• Ability to meet and work with people of various backgrounds.
• Ability to work independently.
• Ability to multitask, prioritize, and follow projects through to successful completion.
• Ability to maintain confidentiality with sensitive information.
• Ability to maintain calendars and schedules and track multiple projects simultaneously.
• Ability to prepare financial transactions and monitor budgets.
• Ability to follow verbal and written procedures and instructions.
• Ability to demonstrate professional demeanor and poise.