Office Assistant II - Secondary

Job Details

• Non-contract, No Benefits
• Hourly rate: $16.62
• Starting date: 8/19/26

• Name:
  Kurt Wollenzien
• Phone:
• Email: kwollenzien

The job of Office Assistant 2 is to provide clerical and technical administrative support to school site personnel; to establish and maintain records; to compile and distribute materials and reports; and to communicate information to and respond to inquiries from a variety of internal and external sources. In addition, this position will advise students on college and scholarship opportunities through our Counseling Department and prepare students for postsecondary success.

The individual will work closely with counselors, students, families, colleges, and community partners to increase awareness of college, career, and scholarship opportunities, and will plan and coordinate Senior Awards Night and College Day.

• Administers first aid and prescription medications to students under the direction of a health care professional to meet immediate health care needs within established guidelines.
• Assists with processing of documents, forms, mailings, and materials (e.g., attendance, enrollments, etc.) to disseminate information to appropriate parties.
• Assists in developing master schedules to ensure student course and class size requirements are accurate.
• Attends department and/or in‑service meetings to convey and gather information required to perform functions.
• Collects payments for a variety of events (e.g., fines, fees, and fundraisers) to complete transactions and secure funds.
• Coordinates assigned projects and activities (e.g., distribution of materials, conference arrangements, travel requirements, personnel for proctoring exit assessments) to complete activities and deliver services in a timely manner.
• Distributes materials (e.g., mail, checks, supplies, messages) to ensure delivery to addressee.
• Implements site processes and projects (e.g., discipline issues, subject area assignments, safe spaces for students, bus coordination, substitute teachers, college and career procedures) to ensure implementation of site activities and processes and provide up‑to‑date information and references in accordance with administrative guidelines and legal requirements.
• Maintains manual and electronic documents, files, and records (e.g., System 400, Power School, student transcripts, purchase orders, advisory lists, work orders, time sheets, expense reimbursement requests) to provide up‑to‑date information and references in accordance with administrative guidelines and legal requirements.
• Maintains inventory of supplies and materials (e.g., forms, office supplies) to ensure items are available.
• Monitors students referred for illness or disciplinary action (e.g., observing student behavior, collaborating with counselors) to ensure student welfare and maintain a secure office environment.
• Prepares a variety of correspondence, reports, and other materials (e.g., special recognition awards, report cards, class schedules, letters, memorandums, minutes, charts, periodic and ad‑hoc reports) to document activities, provide written reference, and convey information.
• Processes a variety of documents and materials (e.g., schedule/class changes, student registrations, time sheets, work orders, requisitions, travel reimbursements) to disseminate information in compliance with administrative guidelines.
• Researches assigned topics (e.g., student record discrepancies, current practices, policies, education codes) to provide information for addressing department operations and ensuring accuracy.
• Responds to inquiries from a variety of internal and external parties (e.g., parents, district staff, other schools, government agencies, general public, students) to provide information, facilitate communication, and/or give direction.
• Reviews release of students to authorized parent and/or guardian to ensure safety upon release of student activities.
• Schedules activities (e.g., appointments for counselors and administrators, meetings, travel reservations, facility usage) to make necessary arrangements for assigned administrators.
• Verifies student related data (e.g., grades, information, course work) to ensure accuracy of student records.
• Performs other related duties as assigned to ensure the efficient and effective functioning of the work unit.

• Age 16+
• High school diploma or equivalent
• Job‑related experience is desired