Admin Support III - Finance and Economics

Admin Support III
- Finance and Economics

Salary: $39,838.00 - $46,869.00 Annually

Job Type: FT Nonexempt Salaried Staff

Job Number: FY2606156

Closing: 7/24/2026 11:59 PM Mountain

Location: Main Campus
- Orem

Division: VP Academic Affairs

As an Administrative Support professional at Utah Valley University, you will play a vital role in helping a dynamic department operate efficiently and effectively. This position offers the opportunity to make a meaningful impact by coordinating events and meetings, managing budgets, supporting accreditation initiatives, overseeing records and communications, and contributing to the overall success of students, faculty, and staff. You'll enjoy an engaging workload that combines organization, collaboration, problem-solving, and customer service in a supportive higher education environment.

This role is ideal for those who are looking to expand their skills, deepen their university knowledge, and gain valuable experience across multiple areas of departmental operations. From facilities scheduling and student employee hiring to marketing support and administrative coordination, you'll serve as a key resource within the department while building professional relationships and contributing to UVU's mission of student success and excellence.

• Provide advanced and confidential administrative support, including preparing correspondence, meeting minutes, and reports; managing faculty activity databases; and maintaining knowledge of university policies and procedures.
• Coordinate the preparation and submission of departmental reports, publications, newsletters, and other documentation.
• Manage departmental financial activities, including payroll processing, timecards, hiring paperwork (PAFs, ESAFs, EPAFs), requisitions, travel requests, purchase orders, catering orders, index tracking, and budget reconciliation.
• Serve as the first point of contact for students, faculty, and visitors by answering phones, assisting walk-ins, and providing accurate information about university and departmental services.
• Maintain and monitor inventory of office supplies and equipment; manage ordering, receiving, billing, and distribution of materials.
• Support department leadership by facilitating communication, acting as a liaison with the Dean's Office, assisting with problem resolution, and performing other duties as assigned.

Graduation from an accredited institution with a bachelor's or an associate's degree and two years of experience related to the summary of duties; OR any combination of education and/or experience totaling four years.

Preferred Qualifications: Graduation from an accredited institution with a bachelor's degree plus one year of experience related to the Summary of Duties; OR any combination of education and/or experience totaling five years.

Knowledge

• Knowledge of office operations, event planning, marketing communications, and university procedures & policies.
• Proficiency in Microsoft Office (Teams, Outlook, Word, Excel, PowerPoint) and other business software.
• Strong written and verbal communication skills, including grammar, proofreading, and professional correspondence.
• Knowledge of Qualtrics, Power BI, Copilot, or similar AI bots.

Skills

• Skilled in preparing and interpreting reports, charts, and budgets.
• Excellent organizational, time management, and multitasking abilities with strong attention to detail.
• Effective interpersonal, customer service, and problem-solving skills.

Abilities

• Ability to maintain confidentiality and handle sensitive information with discretion.
• Comfortable working independently and collaboratively in a fast-paced environment.
• Willingness to support occasional evening/weekend events and adapt to shifting priorities.

EEO Statement:
UVU employment decisions are made on the basis of an applicant's qualifications and ability to perform the job without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age (40 and over), disability, veteran status, pregnancy, childbirth, or pregnancy-related conditions, genetic information, or other bases protected by applicable federal, state, or local law.