Office Assistant II - Special School

Office Assistant II

Silver Peak School is a newly created special needs school that serves students from preschool through 12th grade in Orem at the previous Sharon Elementary School site. At this school will also be TTEC (Timpanogos Transition and Education Center) which serves students 18-22. We are hiring an office assistant for each office and will be under the direction of a shared Admin Secretary.

The job of Office Assistant 2 is done for the purpose of providing clerical and technical administrative support to school site personnel; establishing and maintaining records; compiling and distributing materials and reports; communicating information to and responding to inquiries from a variety of internal and external sources.

Essential Functions:

• Administers first aid and prescription medications to students (under the direction of a health care professional)
• Assists with processing of documents, forms, mailings and materials (e.g. attendance, enrollments, etc.)
• Assists in developing master schedules for the purpose of ensuring student course and class size requirements are accurate
• Attends department and/or in-service meetings for the purpose of conveying and/or gathering information required to perform functions
• Collects payments for a variety of events (e.g. fines, fees, and fund raisers, etc.)
• Coordinates assigned projects and/or activities (e.g. proper distribution of materials to a variety of departments, arrangements for conferences, meetings, travel requirements, personnel to proctor all exit assessments, etc.)
• Distributes materials (e.g. mail, checks, supplies, messages, etc.)
• Implements site processes and projects (e.g. discipline issues; subject area assignments; safe space for student; bus coordination; substitute teachers; college and career procedures; site projects, etc.)
• Maintains a variety of manual and electronic documents files and records (e.g. System 400 and Power School, student transcripts, purchase orders, advisory lists, work orders, time sheets, expense reimbursement requests, etc.)
• Maintains inventory of supplies and materials (e.g. forms, office supplies, etc.)
• Monitors students referred for illness or disciplinary action (e.g. observing student behavior; collaborating with counselor, etc.)
• Prepares a variety of correspondence, reports and other materials (e.g. special recognition awards, report cards, class schedules, letters, memorandums, minutes, charts, periodic and ad-hoc reports, etc.)
• Processes a variety of documents and materials (e.g. schedule/class changes, student registrations, time sheets, work orders, requisitions, travel reimbursements, etc.)
• Researches assigned topics (e.g. student record discrepancies, current practices, policies, education codes, etc.)
• Responds to inquiries from a variety of internal and external parties (e.g. parents, district staff, other schools, government agencies, general public, students, etc.)
• Reviews release of student's to authorized parent and/or guardian for the purpose of ensuring safety of students upon release of student activities
• Schedules activities (e.g. appointments for counselors and administrators, meetings, travel reservations/accommodations, facility usage, etc.)
• Verifies student related data (e.g. grades, information, course-work, etc.) for the purpose of ensuring the accuracy of student records
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit

Requirements:

• Age 16+
• High school diploma or equivalent
• Job related experience is desired