Admin Support III - Mathematical​/Quantitative Reasoning

Salary: $39,838.00 - $46,869.00 Annually

Job Type: FT Nonexempt Salaried Staff

Job Number: FY2706323

Closing: 8/9/2026 11:59 PM Mountain

Location:

Main Campus - Orem

Division: VP Academic Affairs

Utah Valley University's College of Science seeks a detail-oriented and proactive individual to provide essential administrative support for their Department of Quantitative and Mathematical Reasoning. This role is ideal for someone who enjoys variety in their work and takes initiative in managing both routine and complex tasks. No two days are the same. Responsibilities include coordinating meetings and events, supporting department chairs in budget monitoring, and assisting with recordkeeping.

You'll also play a key role in facilities scheduling, student employee hiring, and ensuring smooth day-to-day operations.

Joining the Department of Quantitative and Mathematical Reasoning means becoming part of a dynamic academic environment where your organizational skills and collaborative mindset will directly support faculty, staff, and students. This position offers the opportunity to engage in meaningful work, build strong campus relationships, and grow professionally.

This position fulfills a key role in providing clerical and administrative support to the Mathematical and Quantitative Reasoning Department Chair and faculty. Specific duties include, but are not limited to: answering phone calls, budget tracking, fund transfers, workload reports, class scheduling, book orders, keeping departmental records, filing, managing student workers, and other departmental projects and tasks. Coordinates and facilitates meetings, program functions, and/or special events, as appropriate.

• Processes department payroll, ePAF and eSAF submissions, requisitions and purchases. Tracks pro-card transactions, administers the TIMS management system for the department, and orders supplies and equipment. Maintains inventory of office equipment and supplies and administers other office duties as needed, which may include supervision of office support.
• Answers phone calls and responds to e-mails and walk-in students, advising and redirecting students. Supervises student workers and manages operational activities in the department, including support for faculty.
• Files and updates department information. Documents meeting minutes and creates, maintains, and updates spreadsheets and department records. Assists with scheduling.
• Performs other job-related duties as assigned.

Graduation from an accredited institution with a bachelor's degree related to the Summary of Duties or any combination of education and/or experience totaling four years.

Experience as an event planner plus basic math education in statistics is preferred.

• Knowledge of best practices in administrative support.
• Knowledge of FERPA.
• Knowledge of standard organization within academic departments.
• Knowledge of various computer software applications, including word processing, spreadsheets, email, internet, databases, and presentations.

• Skills in office methods, techniques, practices and procedures.
• Skills in the use of computers and computer software applications including word processing, spreadsheets, email, internet, databases, and presentations.
• Skills in the preparation and interpretation of reports, charts, graphs, and tables.
• Strong interpersonal, problem-solving, and decision-making skills.
• Exceptional customer service orientation and phone etiquette skills.

• Ability to plan and anticipate potential changes and act accordingly.
• Ability to perform a variety of administrative support duties with minimum supervision.
• Ability to follow verbal and written procedures and instructions.
• Ability to maintain confidentiality of highly sensitive information and demonstrate professional demeanor and poise.
• Ability to communicate effectively, verbally and in writing.