Admin Support III - Graduate Education, SOE

Admin Support III
- Graduate Education, SOE

Salary: $39,838.00 - $46,869.00 Annually

Job Type: FT Nonexempt Salaried Staff

Job Number: FY2706486

Closing: 9/13/2026 11:59 PM Mountain

Location:

Main Campus
- Orem

Division: VP Academic Affairs

Are you an organized, detail-oriented professional who enjoyssupporting academic leaders, managing complex administrativeprocesses, and helping students and faculty succeed? The School of Education is seeking a highly motivated Administrative Support III
- Graduate Education professional to serve as a key member of our Graduate Education team.

This position provides advanced administrative, financial, and operational support to the Graduate Education Department Chairwhile working closely with faculty, staff, students, and universitypartners. The successful candidate will demonstrate exceptional organizational skills, strong judgment, professionalism, and commitment to outstanding customer service.

In this role, you will help ensure that students, faculty, andadministrators have the support they need to achieve their goals.

You will coordinate administrative functions, assist with graduatecourse scheduling and enrollment processes, manage departmental financial and payroll activities, support meetings and events, andserve as an important liaison between the department and universitystakeholders.

The School of Education is committed to fostering a supportive,collaborative, and student centered environment. This position offers an opportunity to make a meaningful contribution to graduate education while working with dedicated faculty, staff, and students. If you are a highly organized professional who thrives ina dynamic academic setting and enjoys helping others succeed, we encourage you to apply.

• Provides advanced and confidential administrative support,including correspondence, reports, publications, andnewsletters.
• Coordinates graduate course scheduling in collaboration withthe Department Chair and Graduate Program Manager.
• Works with Admissions, Academic Scheduling, and the Registrar'sOffice to support graduate student admission and registrationprocesses.
• Provides administrative support to the Department Chair,faculty, and staff.
• Schedules appointments, meetings, room reservations, and travel arrangements; prepares meeting minutes as needed.
• Manages departmental budgets, purchasing, billing, inventory,expenditure tracking, and account reconciliation.
• Oversees payroll processing and related personnel transactions,including timecards, ePAFs, eSAFs, new hire paperwork, and employment records.
• Coordinates financial and administrative activities, including requisitions, purchase orders, travel, budget tracking, and account management.
• Serves as a primary point of contact for inquiries, providing accurate information and guidance to students, employees, and visitors.
• Interprets and explains department, university, and program policies and procedures.
• Serves as a liaison for the Department Chair and the graduate program.
• Assists with special projects, committees, and other departmental or university initiatives.
• Performs other related duties as assigned.

Graduation from an accredited institution with a bachelor's degree related to the Summary of Duties or any combination of education and/or experience totaling four years.

• Bachelor's degree in a field related to the position.
• OR an associate degree in a related field plus two years ofrelated professional experience.
• OR two years of completed college coursework in a related fieldplus two years of related professional experience.
• OR one year of completed college coursework in a related fieldplus three years of related professional experience.
• OR four years of progressively responsible related professional experience.

• Two years of experience related to the summary of duties in ahigher education setting.
• Proficiency in Banner 9, eSAFs, ePAFs, Neo Ed, Wolverine Marketplace, and other systems used to support academic,administrative, financial, procurement, and personnelfunctions.

• Knowledge of…