Administrative Assistant - Part Time

Job Description

Job Description

• Opening new matters in the file card system
• Download and distribute client correspondence to team/docketing daily
• Process incoming emails (daily) and:
  • distribute client correspondence to team
  • update shared chart
  • send weekly email to Attorney and assign incoming office actions for the week
• Chart/track due dates, instruction dates, and completion dates
• Upload/report application materials for newly filed US patent applications
• File IDS’ per client request
• Upload/report IDS’ once filed
• Prepare reporting letters and response templates for patent office action responses
• Prepare/request BIMS/invoices for application and IDS filings
• Administrative tasks and other projects as needed

Will work in conjunction with the Supervisor on special projects

• Intermediate computer knowledge (Microsoft Word and Excel)
• Strong attention to detail
• Ability to work independently
• Ability to follow directions from other team members
• Ability to professionally and effectively communicate both orally and in writing

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel;

and talk or hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to ten pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

• Intermediate working knowledge of Microsoft Office applications.
• Excellent oral and written communication skills.
• Excellent time management skills.

This job description is not designed to cover or contain every detail of activities, duties or responsibilities that are required of the employee.