Rental Manager Job Orland Park area,Illinois USA,Administrative/Clerical

Our Construction Equipment Group is seeking a full-time
Rental Manager for our Orland Park, IL branch. The expected base salary for this role ranges between $80,000-$100,000 based on candidate experience. Thisrole is responsible for the efficient & profitable operation of the branch rental department. This individual will advise and make recommendations to the Rental Director with respect to the best interest of the branch rental department whenever & wherever activities of the company are involved.

Responsibilities

Receive all incoming rental calls
- Vetting rental leads and working with assigned sales team members
- Quoting rentals by using our internal rate sheet both verbal and written
New Customer Set Up
- Requesting Credit Applications
- Requesting Rental Forms
- Requesting customer’s Certificate of Insurance and ensuring proper coverage
  - Maintaining current COI’s on file for each rental contract
  - Explain & offer our RPP program
- Processing rental payments via paytrace
  - Processing all first time rental payments upfront
Create Rental / Demo Contracts / Internal Contracts
- Maintain 100% signed contracts and COI’s in ERP
- Utilize Sign Now
Managing Rental Fleet
- Utilize team’s folder for approvals process
- Performing equipment transfers
- Working with the Transportation Coordinator for logistics needs
- Creating and utilizing traffic forms
- Utilizing JCB Livelink for machine tracking
- Auditing equipment data for accuracy
- Requesting the linking / de-linking of attachments
- Maintaining a profitable rental model
Requesting Rental Preparations and Rental Check-In’s
- Working with the service department to ensure rental units are maintained and ready for rental
- Review all Service Work Orders billed internally to the rental department
- Review E-Inspect for damage and work collectively with the service department to determine billable customer damage
- Work with the Rental Manager to process all insurance claims
- Billing miscellaneous charges due upon rental return
Managing Rental Receivables
- Follow company COD policy
- Review weekly provided reports for past due accounts
- Issue rental credits when necessary
  - Following credit protocols via “Approvals” in teams
- Process payments via Paytrace as needed for any department
Processing Purchase Orders
- Coding trucking invoices
- Coding re-rental invoices
- Creating manual sales invoices as needed
Reporting
- Utilizing PowerBI
  - Utilization
  - Repair & Maintenance
  - Freight Recovery
Participate in weekly rental calls
- Prep for meeting topics throughout the week
- Contribute to improvements in the rental department

Qualifications:

Must be knowledgeable about the operation of a personal computer, Business system, & Microsoft Office.
Minimum of 2 years’ rental department experience.
Possesses a clear understanding of the Rental Department and all related activities.
Possesses excellent problem solving, administration, and management skills.