Trust Administration Officer

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Trust Full Time 1.4 Management Orland Park, IL, US

2 days ago Requisition

About Marquette Bank

If making an impact is important to you, you belong with the Marquette Bank Team. You'll enjoy the opportunity to make a difference for our customers and in our neighborhoods. You'll love our welcoming, supportive, friendly, team-centered work environment - including perks like an expansive benefits package, growth opportunities, gym subsidy, tuition reimbursement and community involvement opportunities!

Come be a part of something bigger at Marquette Bank.

Founded by John

F. McCarthy in 1945, the bank has been committed to providing financial services to meet the savings and borrowing needs of southwest Chicagoland. We have continued to grow and are proud to be a modern neighborhood bank with 20 branch locations to serve our customers and communities.

Pay Range: $45,000 - $65,000

The pay range is based on consideration of criteria such as required qualifications, experience, education and skills. Marquette Bank reserves the right to offer the selected applicant a salary commensurate with the applicant’s qualification, experience, education and skills.

Position Summary:

The Trust Administration Officer is responsible for all aspects of personal trust administration. This position serves as a key resource for internal and external clients and centers of influence, providing responsive support and assisting in identifying opportunities for new business and departmental initiatives as assigned.

Essential Duties and Responsibilities:

• Administer personal trust accounts, including estates, trusts, guardian ships, and agencies (including IRAs), in accordance with governing documents.
• Ability to interpret trust documents and provisions accurately.
• Collaborate with the New Business Officer during onboarding of new accounts and engage early with clients, attorneys, accountants, and caregiving agencies.
• Serve as primary relationship manager for onboarded accounts, maintaining continuous contact with clients, attorneys, and beneficiaries, and scheduling annual client meetings.
• Collaborate with colleagues.
• Manage post-death processes, including requesting new tax IDs, updating date-of-death values, transferring, or liquidating assets, confirming beneficiaries, discussing tax consequences, and coordinating distributions.
• Correspond with courts as required, including attending hearings when necessary.
• Assist with managing the VLAS Pooled Patriot Trust program.
• Manage Guardianship and Trust & Estate administration matters.
• Assist with the department tax return process (1041/1040).
• Maintain understanding of trust taxation and implications of distributions, file tax returns timely.
• Oversee annual administrative and investment review processes.
• Manage real estate & tangible personal property within trust accounts.
• Ensure compliance with internal fiduciary policies and documentation requirements; assist with audits by maintaining organized files and documentation.
• Maintain accurate records, communication logs, including open and closing processes.
• Execute annual accounting processes, review distributions, prepare required minimum distributions, and complete account reviews and discretionary distribution documentation.
• Monitor and approve daily transactions to ensure accuracy and correct overdrafts.
• Ensuring account activity complies with established policies, procedures, and regulations.
• Actively comply with all applicable laws and regulations to include the Bank Secrecy Act, the Community Reinvestment Act, and all other deposit, lending, or non‑deposit…