Accounts Payable Accounting Coordinator - Orlando

Overview

Must live in Orlando and be in office 4 days a week

The Accounting Coordinator provides diverse accounting and compliance support for the Accounts Payable functional areas. This role will be responsible for managing accounting aspects related to corporate credit cards, vendor credit cards, company-wide invoice approval authorization, expense reimbursement compliance, review of the restaurants' utility expenses and other ad hoc projects.

• Manage corporate credit cards, including daily monitoring of available credit, ensuring use compliance, reconciling monthly statements and recording charges timely and accurately.
• Manage daily payment file, review returned ACHs and take action, support vendors' credit cards payments activities and work directly with the vendors to address exceptions.
• Support the application of the Expense Reimbursement Policy. This includes, providing guidance to offshore team in interpreting the Expense Reimbursement Policy and auditing the expense reports, initiating discrepancy emails and processing credits, assisting employees with any questions.
• Support accounting month end close activities by creating and recording journal entries with an understanding of impact to financials and in accordance with Generally Accepted Accounting Principles, specifically related to credit cards and utilities expenses.
• Responsible for review of certain monthly utilities accruals, follow up with the third party on the exceptions and resolve them in a timely manner.
• Perform monthly reconciliations for assigned accounts. Conduct research and resolve the reconciling items and open variances for the respective accounts.
• Support the Vendor Master maintenance function by performing audit changes to the vendor master file.
• Lead the annual Accounts Payable Invoice Approval Hierarchy audit and address the findings in a timely manner.
• Review and approve invoices according to the Invoice Approval hierarchy.
• Support the invoice scanning activities.
• Assist with other ad hoc projects, process improvements implementations and initiatives as requested by the management.

• Bachelor's degree in accounting and/or finance, or equivalent in experience.
• Minimum three (2) years of relevant accounting/reporting experience, including understanding of accrual accounting, strong knowledge of accounting processes and practices.
• Experience with Oracle and Business Intelligence (or equivalent large ERP systems and reporting tools) is a plus.
• Experience in Accounts Payable functions

• Strong interpersonal skills and the ability to interact professionally with peers, all levels of management and third-party partners.
• Strong organizational skills, attention to detail and ability to prioritize a high-volume workload.
• Strong verbal and written communication skills.
• Team player with a positive attitude.
• Proficiency in Microsoft Excel, including more advanced functions such as lookups and pivot tables.
• Proficiency with other Microsoft programs including Word, Outlook and Visio.
• Ability to work well under pressure, exhibit a sense of urgency and meet deadlines in a fast-paced environment.