Accounts Payable Coordinator

Description

Tavistock US (TUS) is the corporate shared services arm of Tavistock Group, supporting a diverse portfolio of businesses across real estate development, hospitality, and operating assets. Based in Lake Nona (Orlando, FL), TUS partners closely with our affiliated divisions to provide enterprise‑wide support in areas such as Finance & Accounting, HR/People Operations, Legal, IT, Marketing, and Procurement. Our team works in a fast‑paced, collaborative environment with high visibility across the organization helping leaders execute on strategic priorities while building scalable systems and processes that serve the broader Tavistock portfolio.

• Matching overhead and operations invoices to the correct PO
• Managing, reviewing, coding, and entering overhead invoices for several entities within the organization
• Creating and maintaining appropriate files to electronically store payable support material for printing checks and obtaining the necessary approvals for invoices and disbursements
• Matching pay requests to the correct contract, while ensuring that payable amounts do not exceed contract or budget limits and if they do, suspending payment until proper approvals are secured
• Working across multiple companies with the applicable project approvers and project administrators to ensure invoices are coded correctly and are approved in a timely manner
• Manage all development project invoices in Bottomline throughout the invoice approval process, including re-processing rejected invoices
• Handle vendor and contractor inquiries and relations regarding status of unpaid invoices
• Obtain W‑9s from vendors as needed and maintain files of said materials
• Processing payments to vendors and contractors
• Manage the receipt, tracking and processing for new invoices
• Support the company’s expense report processing efforts and be able to work effectively within the organization’s Payable (Concur), Purchasing (Bottomline) and ERP (MRI) software platforms
• Assist with month end close processes and reconcile general ledger accounts as assigned
• Assist as needed within the department to help achieve departmental goals

• Analytical Skills – Ability to use thinking and reasoning to solve a problem.
• Detail Oriented – Ability to pay attention to the minute details of a project or task.
• Communication, Oral – Ability to communicate effectively with others using the spoken word.
• Working Under Pressure – Ability to complete assigned tasks under stressful situations.
• Organized – Possessing the trait of being organized or following a systematic method of performing a task.
• Problem Solving – Ability to resolve difficult or complicated challenges.

SKILLS & ABILITIES

Education: Bachelor's Degree preferred or comparable experience

Experience: Knowledge of real estate development industry preferred but not required

Computer

Skills:

Knowledge of Microsoft Office Suite required. Familiarity with Bottomline, Paymode, MRI, and Nexus preferred.

• Must be physically able to do assigned work as outlined above.
• Must be physically able to sit and use the computer for hours at a time.
• Must be able to lift to 25 pounds.
• Must be able to communicate in English effectively with other individuals.
• Must be able to follow written and verbal instructions.