Accounts Payable Specialist

Job Details

Location:

Orlando Office - Orlando, FL 32801

Position Type:
Full Time

Education Level: 2 Year Degree

Travel Percentage:
Up to 25%

Job Category:
Accounting

At Margaritaville at Sea our core purpose is to create and deliver fun and escapism. This drives all we do and is the heart of our decision making. As a valued member of our team, you’ll contribute to providing an incredible guest experience every day of each cruise and in every way. You’ll also have opportunities to advance your career as we continue to grow.

Your career path with us starts here!

Joining the Margaritaville at Sea® team means embracing our Culture Essentials, which are the cornerstone values shaping our identity, principles, and actions, which are every guest, every time, act with integrity and respect, shred responsibility for the well‑being of our guests, crew and community and each employee’s responsibility to be better than the rest. These beliefs and behaviors not only define who we are but also unite us as a team, guiding us in decision‑making, fostering relationships, tackling challenges, and reaching milestones.

These culture essentials propel us toward a shared vision of success, ensuring a collective effort in shaping our future.

The Accounts Payable Specialist plays a vital role in supporting the financial operations of Margaritaville s position is responsible for processing vendor invoices, reconciling payments, managing guest refunds, and collecting outstanding balances from customers. The AP Specialist ensures timely and accurate financial transactions while maintaining strong relationships with vendors, guests, and internal departments. This role supports both shoreside and shipboard operations and contributes to the overall efficiency and integrity of the accounting function.

• Invoice Processing:
  Receive, verify, and process vendor invoices, ensuring accuracy, proper coding, and timely approvals.
• Payment Execution:
  Prepare and execute payments to vendors in accordance with company policies and payment schedules.
• Account Reconciliation:
  Reconcile vendor statements and resolve discrepancies to maintain accurate financial records.
• Guest Refunds:
  Process guest refund requests promptly and accurately, coordinating with Guest Services and Finance teams.
• Chargeback Management:
  Investigate and contest credit card chargebacks, providing supporting documentation and timely responses.
• Accounts Receivable:
  Generate customer invoices, monitor aging reports, and follow up on outstanding balances to ensure timely collections.
• Record Maintenance:
  Maintain organized and up‑to‑date records of all AP and AR transactions for audit and reporting purposes.
• Cross‑Functional
  
  Collaboration:
  
  Work closely with shipboard and shoreside departments to ensure smooth financial operations and resolve issues.
• Month‑End Support:
  Assist with month‑end closing activities, including journal entries and financial reporting.
• Compliance & Controls:
  Ensure all financial transactions comply with internal policies and external regulations.

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred.
• Certification in bookkeeping or accounting (e.g., AIPB, NACPB) is a plus.

• Minimum of 2 years of hands‑on experience in accounts payable and/or accounts receivable.
• Experience working with accounting software and ERP systems (e.g., Quick Books, Net Suite, SAP).
• Prior experience in hospitality, cruise, or travel industry is a plus.

• Strong understanding of accounting principles, including accounts payable and receivable processes, reconciliation, and financial reporting.
• Proficiency in accounting software and ERP systems (e.g., Quick Books, Net Suite, SAP) and Microsoft Excel.
• Excellent attention to detail and accuracy in handling financial data and documentation.
• Effective communication skills, both written and verbal, with the ability to interact professionally across departments and with external stakeholders.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast‑paced…