Project Accountant

The Project Accountant plays a pivotal role within the project delivery team, managing the full accounting lifecycle for assigned projects. Working closely with project managers, clients, and vendors, this position ensures financial accuracy across accounts payable, accounts receivable, billings, cash management, and project-level reporting — enabling leadership to make informed decisions and maintain healthy project margins.

• Develop and maintain project-level cash flow forecasts aligned with approved budgets
• Prepare and issue accurate client invoices for goods and services in accordance with contract terms and project milestones
• Process and apply incoming payments to the appropriate project accounts in a timely manner
• Monitor aging receivables and conduct proactive collections outreach — by phone and in writing — for past‑due balances

• Prepare and process vendor ACH runs for payment of goods and contracted services
• Review vendor invoices for accuracy and proper authorization prior to payment approval
• Review project Profit & Loss statements regularly to identify variances, discrepancies, and margin risks
• Support monthly close activities including journal entries, accruals, and account reconciliations

• Serve as a responsive point of contact for clients and vendors on billing inquiries, payment status, and account matters
• Collaborate with project managers to ensure financial reporting aligns with project schedules and deliverables
• Communicate effectively with internal teams to resolve discrepancies and maintain data integrity across systems

• Bachelor's degree in Accounting, Finance, or Business Administration (preferred)

• Minimum 2 years of experience in project billing and accounts receivable, including hands‑on collections, in a related field
• Proficiency in Sage Intacct (experience with the construction module would be a plus)
• Proficiency in Microsoft Office Suite, with strong Excel skills
• Strong negotiating ability with a professional, solutions‑oriented approach to vendor and client relationships
• Proven capacity to manage multiple concurrent projects, deadlines, and stakeholders simultaneously
• Excellent written and verbal communication skills; comfortable engaging clients and vendors both by phone and in person

• Background in construction, engineering, or other project‑based industries
• Familiarity with AIA billing formats and lien waivers
• Exposure to job cost accounting principles and reporting