Accounts Payable Specialist

Overview

An Accounts Payable Specialist is responsible for processing invoices or written requests for payment and maintaining files for assigned vendors. Each specialist is assigned specific duties, (i.e., all vendors that begin with the letter a, b, and c, etc.) The specialist is responsible for ensuring that all accounts payable duties are performed for assigned vendors. The specialist pre-audits payments and verifies that payments are made according to established policies and procedures as well as in compliance with Florida Statutes.

Specialists are expected to exercise independent judgment in solving most problems that arise within their assigned job duties. Performance is reviewed by general observation and through periodic audits of files and transactions by an Accounts Payable Supervisor.

Note:

The below description may not be representative of all duties and responsibilities for this position.

• Responsible for establishing, organizing, and maintaining accounts payable files for assigned vendors.
• Sorts and distributes mail received into respective sections.
• Pre-audits invoices for payment to ensure that a valid public purpose has been served as well as compliance with established policies, procedures, and Florida Statutes.
• Enters data into the financial system to generate checks.
• Verifies the Scheduled Payment Register to the source documentation and corrects all errors.
• Prepares completed checks for mailing or pick-up; assembles, perforates, and files check packages.
• Reconciles all statements associated with assigned duties.
• Types and files all correspondence relevant to assigned vendors.
• Performs other duties as assigned.

Starting Salary $21.51 per hour. Commensurate with experience.