Accounts Payable Specialist

Position Overview iGPS Logistics is seeking an experienced Accounts Payable Specialist to support our growing finance operations team. This role will serve as a key point of contact for invoice processing, vendor communication, and resolution of accounts payable exceptions across a multi-location operational environment.

The ideal candidate is a detail-oriented problem solver who can manage a high-volume AP workflow, investigate discrepancies, collaborate with internal teams, and ensure invoices are accurately processed and paid in a timely manner.

This position goes beyond transactional processing — the successful candidate will take ownership of identifying root causes, resolving invoice issues, and improving the overall efficiency and accuracy of the AP process.

Key Responsibilities Accounts Payable Management Manage and maintain the corporate Accounts Payable inbox, ensuring invoices and vendor inquiries are reviewed, prioritized, and addressed timely

Process, review, and validate invoices for accuracy, completeness, proper coding, and required approvals

Monitor invoice status and proactively resolve outstanding items to support timely vendor payments

Maintain accurate AP records and documentation to support audit readiness

Invoice Exception Resolution Investigate and resolve invoice discrepancies including:

Missing purchase orders

Pricing variances

Quantity mismatches

Missing receiving documentation

Vendor billing discrepancies

Research transaction history and coordinate with internal stakeholders to determine root causes and corrective actions

Work closely with procurement, operations, and location teams to resolve issues and prevent recurring invoice exceptions

Cross-Functional Collaboration Partner with procurement teams, operational locations, and vendor contacts to ensure accurate invoice processing

Coordinate with internal teams to obtain missing information, approvals, receipts, and documentation

Build strong relationships with vendors and internal stakeholders through professional and timely communication

Process Improvement & Reporting Identify opportunities to improve AP workflows, reduce processing delays, and increase efficiency

Assist with maintaining organized records and supporting month-end close activities

Provide reporting and status updates related to outstanding invoices and exception resolution

Qualifications & Experience2–3+ years of Accounts Payable experience required

Experience managing full-cycle AP processes in a high-volume environment preferred

Experience working with purchase order-based invoice processing strongly preferred

Experience supporting multi-location operations, manufacturing, logistics, or distribution environments is a plus Strong understanding of invoice matching, vendor reconciliation, and AP controls

Technical Skills Proficiency with accounting systems and ERP platforms

Strong Microsoft Excel skills, including the ability to analyze and organize financial data Comfortable learning new systems and navigating multiple platforms

Experience with AP automation tools is a plus Required Skills & Attributes Strong analytical and problem-solving skills with the ability to investigate discrepancies and find solutions

Exceptional attention to detail and accuracy

Ability to manage multiple priorities in a fast-paced environment

Strong written and verbal communication skills

Ability to work independently while collaborating effectively with teams across the organization

Professional approach when communicating with vendors, operations teams, and internal stakeholders

Why Join iGPS Logistics?

At iGPS Logistics, our finance team plays a critical role in supporting the operations that keep our business moving. This position offers the opportunity to make an immediate impact by improving processes, strengthening vendor relationships, and helping drive operational excellence within a growing organization.
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