Accounting Specialist

The purpose of this classification is to conduct general accounting and financial activities for the Town. Prepares data for financial reports, prepares and processes financial information and documentation pertaining to accounts payable, accounts receivables, cash receipts, payroll, fixed assets, escrow accounts, records maintenance, and other financial activities as needed.

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Performs various financial tasks for the department; prepares audit schedules; assists with compiling, analysis, and maintenance of records relating to journal entries, trial balances, and related records; prepares, reviews, balances and/or distributes a variety of financial reports to Town departments, outside agencies and other individuals; processes, reviews and prepares checks for various vendors.

Performs various general accounting tasks; prepares journal entries and bank deposits; calculates data; keys and posts financial data; balances and reconciles reports; prepares journal entries for 945 with holdings; researches financial discrepancies; corrects data errors; maintains financial records; generates reports and submits mandatory reports; prepares and processes letters for collections of past due amounts; posts journal entries and cash receipts.

Maintains ledgers relative to impact fee collection and compliance with impact fee agreements; verifies calculations of impact fees collected; prepares impact fee recap reports and forwards to the County; maintains ledgers of impact fee credits and works with the County to balance; maintains impact fee schedule spreadsheets for monthly reports; prepares, maintains, and processes documentation of impact fee summaries for various departments.

Prepares monthly recap reports for road, recreation, and impact fee funds.

Assists with the customer service function; provides information and assistance regarding accounting related issues to employees, other departments, vendors, customers, the public and other individuals; researches problems and initiates problem resolution.

Performs a variety of administrative tasks related to accounts receivables, fixed assets and planning and zoning accounts; creates journal entries; provides input in the development and update of related policies and procedure; coordinates, schedules and conducts related training; researches and explores new ideas and features to maximize utilization of accounts receivables, fixed assets and planning and zoning applications; researches, analyzes, and resolves difficult or technical related problems and questions.

Acts as the liaison with the Towns software provider in relation to accounts receivables, fixed asset; researches land buildings and infrastructure for addition to the fixed asset system.

Processes documentation pertaining to accounts payable; forwards incoming invoices to appropriate departments for approval; reviews and manages invoices, travel authorizations, or other payments requests for accuracy, completeness, and proper authorizations; merges purchasing/inventory data in accounting system and ensures invoices balance with accounts payable reports; processes moth-end reports for both purchasing/ inventory systems and accounts payable system; closes out fiscal year in purchasing/inventory system;

maintains expenditure spreadsheets; prepares/mails credit packages to new vendors, including credit reference letter, Town W-9 form, and tax exempt form; maintains accounts payable files and W-9 files; processes and prints accounts payable checks; prepares 1099s in accordance with IRS requirements; researches discrepancies on order/invoices and works with vendor problem resolution.

Prepares, maintains and processes documentation pertaining to customer escrow accounts; prepares and processes billing; mails statements; processes refunds and balances to general ledger; provides information to customers and other departments regarding accounts.

Maintains detailed records of performance bonds and escrow accounts; prepare performance bond and escrow schedules; reconciles to subsidiary ledger; provides documentation to auditors.

Verifies cash received for deposits and revenue; prepares bank deposits; records deposits on spreadsheets.

Reviews, balances, and updates cash reports from cashier for receipts collected from all revenue sources, including building, occupational licenses, planning & zoning, engineering, police, code enforcement, and all miscellaneous revenue sources; assists in determining issues such as proper cash receipts system setup and account coding along with credit card reconciliation.

Records daily cash receipts revenue for the various town funds into the general ledger system

Assists in resolving problems and discrepancies and processes daily cash…