Accounting Specialist

Hourly Rate of Pay For This Position is $24.92

Come to a City that Builds Careers! As one of the largest cities in Broward County, the City of Hollywood provides an energetic, innovative and collaborative work environment for its employees. Want Top Notch Insurance? We offer low cost health insurance giving you the best value - Medical, Dental, Vision and Flexible Spending Plans. Need Work Life Balance? We have got you covered with a 4-Day Work Week and an Award Winning Wellness Program.

And We Don’t Stop There. The City of Hollywood provides a generous Paid Time Off Program inclusive of 13 Paid Holidays, Vacation Leave, Personal Leave, and Sick Leave. Repaying Student Loans? Employees at the City with 10 years of public service and on-time payments qualify for the Federal Student Loan Forgiveness Program. Let’s Partner Together and Come Grow with the City of Hollywood.

For more information about this position and our competitive pay, benefits package and pension plan, refer to this job posting or our City website at

This is complex sub-professional accounting, auditing and technical work in fiscal operations. Employees in this class are responsible for accounts payable and other accounting operations of their assigned area, as well as the preparation of routine and special information reports and proofreading financial statements. Knowledge of purchasing policies and procedures, payment/discount terms and department functions is crucial to this position. Work in this class is normally in accordance with established procedures;

however, the incumbent must use some independent judgment and knowledge of accounting practices and policies in interpreting procedures, recording and reporting transactions and preparing financial statements. Work is subject to automatic and periodic verification through systems of internal controls, pre-audits and post-audits and to supervisory review for conformity with established regulations and policies. Decisions regarding new procedures or unusual situations are referred, with appropriate recommendations, for final determination to a technical or professional supervisor.

• Processes invoices, purchase orders, contracts and all other payment request types. Reviews all submissions for accuracy, required authorizations and compliance with City policies and external audit compliance.
• Maintains pending payment files; monitors payment terms and due dates; notifies departments of pending and past due items; prompts departments and vendors for necessary action. Assembles unpaid invoice detail for submission directly to Department Director for inclusion in monthly "Over 45 Days Report".
• Takes additional steps to identify missing invoices and misapplied payments by reviewing statements and researching past due amounts.
• Identifies discrepancies, if any, between vendor invoices, purchasing authorization and City policies. Determines action required to resolve discrepancy. Communicates issues to vendors and appropriate departments. Documents actions taken and steps needed for problem resolution and follows through to discrepancy resolution.
• Responds directly to vendors, citizens and other departments regarding inquiries and complaints. Provides information, interpretation of procedures and independently determines course of action needed to resolve all payment issues.
• Works directly with Accountants to verify appropriate payment request format, payment amount and budget year.
• Inputs data on a daily basis into the City’s ERP system; maintains daily and cumulative balances; reconciles work of multiple staff members with computer generated report totals.
• Controls, coordinates and produces large, weekly accounts payable check run. Prepares manual checks when needed. Generates check production runs and reviews reports for accuracy. Updates final postings to general ledger.
• Tests and implements new accounting packages, check writing software and all vendor upgrades affecting the Accounts Payable system.
• Prepares monthly sales tax returns and appropriate supporting documentation for Accountant review and approval. Remits sales tax…