SR FINANCE​/PAYROLL SPEC

Under administrative direction, the purpose of the position is to perform district-based duties associated with coordinating and delegating duties assigned to the Finance, Accounting or Accounts Payable departments which include reconciling master accounts and/or processing of off-cycle vendor payment requests. Employees in this classification perform all payments for the district including checks, credit cards and ACH and determine the best strategy to maximize district rebates at the lowest possible cost.

Employees in this position are responsible for interpreting and implementing proper procedures, which must adhere to specific guidelines of the district and outside governmental agencies. Employees are required to analyze and monitor project expenditures.

EXAMPLES OF ESSENTIAL FUNCTIONS

Responds to internal and external customers in a timely, accurate, courteous and empathetic manner representing OCPS in a positive light.

Working within the district banking partner program and Treasury to perform audit and reconciliation of district credit cards and ensures all amounts charged are correct and have been authorized. Work closely with the vendor/banking partner when discrepancies or unauthorized charges are made.

Analyze, compile and prepare reports as needed to fulfill state and federal requirements, i.e. abandoned property, 1099 tax documents etc. Working with and submitting abandoned property reports for Accounts Payable (AP), Risk Management and Payroll.

Analyzing current vendors to determine those that are potential electronic payment candidates.

Contacting potential new credit card vendors, explaining all payment options available and the benefits to the vendor in order to maximize revenue rebate.

Research payment problems to determine the appropriate resolution and communicate to the appropriate areas, i.e. vendors, department supervisors, applicable work locations etc.

Identifies and corrects critical errors regarding payments posted to ensure accuracy. Serve as a problem solver and resource for internal and external customers.

Create and maintain department process & procedures manuals.

Provide customer support to both internal and external vendors on various payment inquires and involving other departments when necessary.

Generating and analyze reports in order to make electronic payments to vendors via the district credit card.

Updating external database to ensure payment information from OCPS's ERP System is current for the Design and Construction team.

Researches payment problems when they arise within the areas of budget, accounting, and accounts payable, determine the appropriate resolution within guidelines, and communicate to the immediate supervisor and department head to resolve the payment problem.

Coordinates departmental duties to ensure a high level of production.

Maintains a filing system for audit review.

Create spreadsheets to break down payments for vendors to ensure we are meeting the vendor’s payment requirements and maximizing rebate opportunities.

Ensure all vendor master record electronic payment information via ACH (i.e. direct deposit) is up-to-date.

This includes ensuring that all vendor master record information is up-to-date including the payment method associated with the District’s payment strategy and in compliance with local, state, and federal guidelines and regulations.

Assists with coordination of the District’s payment process which includes providing technical assistance and support to ensure vendors receive timely payment in an efficient manner. This includes daily, weekly, monthly, and year-end accounts payable functions.

Researches payment problems when they arise within the areas of budget, accounting, and accounts payable, determine the appropriate resolution within guidelines, and communicate to the immediate supervisor and department head to resolve the payment problem in a timely and efficient manner.

Identifies and corrects critical errors regarding payments posted to ensure accuracy. This includes serving as a problem solver and resource for internal and external customers.

Serves as a liaison between the various departments within the district; serves as…