Hotel Accounting Coordinator - Doubletree Orlando Downtown

Job Title

What you will be doing:

• Print daily statements, copy all related back-up and mail with statements as necessary.
• Accurately post City ledger payments daily. Process returned checks through City Ledger and accurately complete check requisition to reimburse bank.
• Clear "comp" accounts daily. Verify division/account numbers on all departments.
• Print weekly reports.
• Promptly sign for, set up account for, and accurately log advance deposits.
• Promptly research and courteously answer guest inquiries. Respond to guest inquiries with 2-4 days of receipt.
• Promptly and accurately post all charges and rebates.
• Write up banquet check log.
• Accurately calculate and log Catering/Sales breakdowns.
• Promptly audit and log missing banquet checks, immediately informing supervisor of any discrepancies.
• Accurately review and complete all credit verifications for direct bill accounts. Maintain and organize accurate direct billing file.
• Complete all no-show invoices within one (1) week of event, ensuring accounts are written off if not paid within thirty (30) days.
• Ensure all invoices and group billings over $1,000 are sent by certified mail within one (1) week of the event.
• Complete all invoicing to customers within one (1) week of event including daily statements, delinquency statements every thirty (30) days and correspondence letter.

What we are looking for:

• Strong communication skills verbal and written
• Minimum 1 year experience in Accounting functions
• High work ethic and self-initiative
• Ability to complete complex financial accounting calculations and analysis
• Knowledge of federal, state and local employment laws and regulations
• Efficiently operate a ten-key calculator and a computer keyboard
• Strong computer skills in Microsoft Suite
• Someone who enjoys working as and being part of a team that provides great experiences for our Guests!

Physical Requirements (In-Office Role)

• Ability to work in a standard office environment.
• Prolonged periods of sitting at a desk and working on a computer. (6-8 hours a day)
• Occasional standing and walking throughout the workday.
• Frequent fine motor skills, use of hands and fingers for keyboarding/typing, utilizing a mouse or trackpad, writing, and operating office equipment.
• Ability to communicate effectively verbally and in writing.
• Occasionally required to stand, walk, bend, reach, or carry items.
• Ability to lift and/or move 10–25 pounds as needed (e.g., files, office supplies).
• Visual ability to read from a computer screen and printed materials including close visual focus for extended periods and color differentiation (for certain roles).
• Ability to hear and participate in conversations and meetings, use phone and/or headset
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the role.