Accounting Coordinator

Accounting Coordinator

We are looking for an Accounting Coordinator to join a hospitality organization in Orlando, Florida in a contract-to-permanent capacity. This position supports day-to-day accounting operations by resolving payment concerns, handling invoice-related exceptions, and serving as a key point of contact for restaurant leaders and vendors. The role also contributes to month-end activities, helps maintain accurate payables records, and partners with offshore teammates to improve quality and consistency across processes.

Responsibilities:

• Serve as a primary contact for restaurant managers and directors, answering questions related to vendor payments, account issues, and invoice status.
• Manage daily electronic payment processing activities, investigate payment exceptions, and resolve discrepancies in a timely manner.
• Support vendor onboarding, payment enrollment, and maintenance activities, serving as a point of contact to address setup issues and payment-related exceptions.
• Monitor compliance with company expense reimbursement policies by reviewing expense reports, identifying discrepancies, providing policy guidance, and responding to employee inquiries.
• Manage corporate credit cards, including daily monitoring of available credit, ensuring use compliance, reconciling monthly statements and recording charges timely and accurately.
• Act as a primary contact for internal stakeholders and external suppliers regarding payment and invoice inquiries, ensuring issues are resolved accurately and professionally.
• Perform month-end and year-end accounting activities, including preparing account reconciliations, recording accruals, monitoring close activities, and ensuring accounts payable transactions are recorded accurately and timely.
• Maintain vendor/supplier master data by reviewing, validating, and processing updates to vendor records while supporting internal control requirements.
• Coordinate periodic reviews of invoice approval workflows and authorization levels to ensure compliance with established policies and internal controls.
• Review and process invoices to confirm appropriate approvals and adherence to company policies and procedures.
• Support invoice management and document processing activities to ensure timely and accurate recordkeeping.
• Identify opportunities for process improvements and operational efficiencies while assisting with special projects and other accounting-related initiatives as assigned.