Parish Office Admin Asst​/Ministry Coordinator

The Administrative Assistant to the Parish enhances the effectiveness of the administration by coordinating and providing professional administrative support services. In addition, the Position coordinates pastoral services of the parish in support of the Pastor’s office, such as Baptisms, Communion, Confirmation, Weddings, and Funerals, as well as coordinates the parish ministries.

The Diocese of Orlando four core values lay the foundation for the work performed by employees:

The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

• Assists the Pastor by providing general administrative and support duties
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics whether by scan, fax, or e-mail.
• Ensures that the Pastor and appropriate personnel are apprised of developments and situations, exercising good judgment, and ensuring confidentiality is maintained in all areas of responsibility.
• Coordinates, sets-up, and assists with administrative needs for meetings, conferences, liturgical celebrations, and other events as needed.
• Prepare reports by collecting information and data.
• Maintains personal contacts, files, and documents.
• Data Entry for faith formation, ministry schedule and parish program
• Ensures timely and professional communication with the stakeholders within the parish community.
• Organizes special events, luncheons and other formal and informal meetings as requested by the Pastor.
• Attends required meetings and gatherings, taking meeting minutes and offering help as needed.
• Develops and maintains effective records and information management systems, including a current and accurate filing system.
• Contributes to team effort by accomplishing related results as needed.
• Coordinate the planning and execution of all liturgical celebrations, including prayer services, confirmation, baptism, reconciliation, weddings, funerals, and anointing the sick.
• Work with volunteers and Liturgical Committee to recruit, train, and schedule volunteers for each Liturgical Ministry, Sacrament, and Pastoral Care ministries.
• Coordinate the planning and execution of Church Liturgical environment.
• Maintain the Church schedule and calendar.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Practice of the Catholic faith is required in order to be considered for this position. Church employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church. Their public behavior must not violate the faith, morals or laws of the Church or the policies of the diocese.

Bachelor's Degree preferred; minimum of six (6) years at the Executive Secretary/Administrative Assistant level; and/or 3 years as an office supervisor or office manager. Must have experience in technology-based office management and office support.

• Requires proven multi-tasking capabilities.
• Ability to effectively prioritize tasks and time demands.
• Attention to detail and working well with others is also required.
• A high level of…