Administrative Assistant

The Administrative Assistant plays a crucial role in ensuring the smooth operation of our manufacturing facility in Atlantic. This position is responsible for providing comprehensive administrative support to various departments, facilitating effective communication and coordination among team members. The successful candidate will manage calendars, schedule meetings, and handle travel arrangements, ensuring that all logistical aspects are organized efficiently. Additionally, the Administrative Assistant will maintain accurate records and assist in the management of office supplies and equipment.

Ultimately, this role is vital in enhancing productivity and supporting the overall goals of the organization.

Minimum Qualifications:

• High school diploma or equivalent.
• Proven experience as an administrative assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Preferred Qualifications:

• Associate's degree in business administration or a related field.
• Experience in a manufacturing environment.
• Familiarity with records management systems.

Responsibilities:

• Manage and maintain executives' calendars, scheduling appointments and meetings as necessary.
• Coordinate travel arrangements, including booking flights, accommodations, and transportation.
• Answer and direct multi-line phone calls, providing excellent customer service to internal and external stakeholders.
• Maintain organized records and files, ensuring easy access to important documents and information.
• Assist with general clerical tasks, including data entry, document preparation, and office supply management.

Skills:

The required skills are essential for the daily operations of the Administrative Assistant role. General administrative skills enable the candidate to efficiently manage tasks and prioritize responsibilities. Calendar management and travel arrangements require strong organizational skills and attention to detail, ensuring that all appointments and logistics are handled seamlessly. Proficiency in general clerical tasks and records management is crucial for maintaining an organized office environment.

Additionally, effective communication skills are necessary for interacting with colleagues and clients, fostering a collaborative and productive workplace.