Administrative Coordinator

Description We are seeking an Administrative Coordinator to join our team in Orlando, Florida. This Contract to permanent position involves supporting high-level administrative tasks, including board meeting coordination, recordkeeping, and correspondence. The ideal candidate will excel in managing schedules, organizing documents, and communicating effectively with stakeholders.

Responsibilities:

- Compile and distribute agenda packages for board meetings while ensuring all necessary documentation is prepared and shared with relevant parties.

- Coordinate the board agenda process by liaising with internal departments and legal counsel to verify document accuracy and approvals.

- Provide coverage during the Senior Manager's absence, including meeting preparations and addressing board member requests.

- Track board member terms, appointments, and compliance with ethics and training requirements.

- Maintain detailed records of board activities, resolutions, and official documents, including notarizing and attesting as needed.

- Perform duties as Recording Secretary, such as scheduling meetings, preparing minutes, and following up on action items.

- Draft clear and concise correspondence and reports as required.

- Support workshops, special projects, and events by organizing data, designing presentations, and compiling information from multiple sources.

- Coordinate travel arrangements and prepare complex expense reports for senior management, including international travel.

- Serve as a backup for travel coordination and expense reporting for the Chief Executive Officer. Requirements - Proven experience in administrative coordination or a similar role.

- Strong organizational skills with the ability to handle complex scheduling and recordkeeping tasks.

- Proficiency in preparing accurate and thorough correspondence and reports.

- Familiarity with board meeting procedures and related documentation.

- Advanced computer skills, including expertise in Microsoft Office Suite and other relevant software.

- Exceptional communication skills to interact effectively with internal and external stakeholders.

- Ability to work independently and manage multiple tasks under tight deadlines.

- Experience in arranging travel and preparing detailed expense reports. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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