Executive Assistant - Horticulture

JOB SUMMARY:

Ensures a fluid work environment within the office of the Vice President(s) and the departments they support by performing administrative and office management duties. Uses initiative and good judgment; works independently with little supervision and maintains strict confidentiality.

• Provides administrative support for the Vice President and corresponding executive(s) and department that may include typing, mailing, emailing, copying and other essential administrative duties.
• Maintains executive(s)’ calendar and makes all necessary arrangements for appointments and travel.
• Initiate and follow‑up on action items for new and/or routine projects, processes, and/or policies, includes acquiring and maintaining technology needs through standard UO/UPR procedures, onboarding, sourcing, and workspace coordination
• Develops and maintains reports (including expense reports), databases, presentations, spreadsheets and/or files as appropriate and required.
• Screens/prioritizes/directs incoming calls and mail/correspondence, taking appropriate actions as necessary.
• Understands and actively participates in Environmental, Health & Safety responsibilities by following established UO policy, procedures, training and team member involvement activities.
• Performs other duties as assigned.

• Bachelor’s degree is preferred.

• 3+ years of Senior Administrative Assistant experience required; or equivalent combination of education and experience.

• Proficiency in Word and Excel required.
• Proficiency in PowerPoint and Outlook preferred.
• Proficiency with telecommunication devices (e.g., iPhone) preferred.
• Familiarity with UO systems is a plus.

Your talent, skills and experience will be rewarded with a competitive compensation package.

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