Administrative Assistant

Description We are looking for a detail-oriented Administrative Assistant to support senior executives in a dynamic financial services environment. This Contract position, based in Orlando, Florida, offers the opportunity to provide essential administrative services while collaborating with various departments. The role requires exceptional organizational skills, confidentiality, and adaptability to manage multiple priorities effectively.

Responsibilities:

- Manage and coordinate executive calendars, scheduling meetings and conference calls to optimize time and efficiency.

- Arrange complex travel plans, including itineraries, accommodations, and transportation, ensuring cost-effectiveness and timeliness.

- Prepare, review, and submit expense reports promptly while adhering to company policies and budget guidelines.

- Maintain department budgets by tracking expenditures and assisting in financial reporting processes.

- Organize, update, and safeguard filing systems to ensure document accessibility and compliance with confidentiality standards.

- Draft, proofread, and edit correspondence, presentations, and reports to ensure accuracy and professionalism.

- Support onsite and offsite company meetings by handling logistics and contributing to team-building efforts.

- Respond to information requests with professionalism, demonstrating a proactive approach to problem-solving.

- Handle additional projects and tasks as assigned, showcasing flexibility and initiative.

- Collaborate with the team to ensure seamless execution of administrative processes and objectives. Requirements - High school diploma or equivalent required;
Associate's or Bachelor's degree preferred.

- Minimum of 3 years of experience in executive support, ideally within a financial or corporate setting.

- Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint, as well as Adobe Pro.

- Familiarity with expense reporting systems like Concur or Basware and credit card administration.

- Strong interpersonal skills, with the ability to communicate effectively and maintain confidentiality.

- Experience with accounting tasks such as handling invoices and managing accounts payable/receivable.

- Paralegal experience or related skills are a plus.

- Ability to adapt to changing priorities and work independently in a fast-paced environment. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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