Administrative Assistant II

Your personal information will be retained and/or disposed of in accordance with Florida Statutes and UCF’s records management policies and practices.
** TRIO Programs:
** The Upward Bound Project ACE (Achieving Academic and Career Excellence) and EDGE (Exploration and Determination Guarantees Excellence) programs are designed to provide opportunities for fundamental support to participants in their preparation for college entrance. The goal is to increase the rate at which participants complete secondary education and graduate from institutions of postsecondary education. Our goal is to recruit participants into the Upward Bound program, retain them, graduate them, and get them ready for post-secondary education, admittance and graduation.
** The Opportunity**:

UCF TRiO's Project ACE & Project EDGE seek applicants for an Administrative Assistant II to join their team. The Administrative Assistant II reports to the Managers of the Upward Bound Program and is responsible for providing administrative support, office management, and logistics coordination.

We are looking for someone who is excited to join TRiO and support our mission in ensuring our students' success. This position works with students and student records; therefore professionalism, confidentiality, and discretion are essential in this role.

This is a Contract and Grant (C&G) and time-limited funded position. Employment is subject to availability of funding and may cease at the time funding for this employment is depleted.
** Responsibilities:
*** Assists with daily office functions to ensure a smooth, professional, and efficient work environment. Manages office equipment, coordinates repairs, assists visitors, and supports communication flow within the department.
* Maintains accurate and secure filing systems for participant, staff, financial, and historical program data. Ensures all databases and digital records are updated, organized, and compliant with program requirements.
* Monitors program expenditures, reconciles budgets, and processes financial paperwork to ensure accurate fiscal management. Supports compliance by maintaining detailed financial records and handling required purchasing and contractual documentation.
* Produces professional documents, reports, and communications that support daily program operations. Utilizes software tools to ensure accuracy and consistency in written materials.
* Other duties as assigned by the UB Managers and/or Director.
** Minimum Qualifications**:
High School Diploma or Equivalent and 2+ years of relevant experience, or an equivalent combination of education and experience pursuant to .
** Preferred Qualifications**:

We welcome candidates with any of the following qualifications:
* Experience with office or administrative support, including asset management and supply ordering.
* Experience with bookkeeping or financial data entry, including accuracy in managing physical and electronic records.
* Experience providing outstanding customer service in a student or client-facing role.
* Familiarity with Workday, Cobblestone, or similar systems.
* Proficient with Microsoft Excel.

The ideal candidate may possess the following:
* Demonstrated ability to maintain confidentiality and safeguard sensitive records in accordance with organizational policies.
* Well-organized with strong attention to detail.
* Excellent communication skills, including written and verbal communication.
** Special Instructions to the Applicants:
** This position requires a Level 2 Background Check through the Florida Department of Law Enforcement (FDLE) Clearinghouse prior to employment. For more information, please visit the FDLE Clearinghouse:

Applicant must be authorized to work for any U.S. employer, as sponsorship is not available for this position now or in the future.

The position is provisional and is grant funded through August 31, 2027, by the U.S. Department of Education/TRIO. This is a Contract and Grant (C&G) and time-limited funded position. Employment is subject to availability of funding and may cease at the time funding for this employment is depleted. As a next-generation public research university and Forbes-ranked top…