Office Operations Coordinator

You in This Role

You are the person who makes sure our facilities run smoothly, stay organized, and feel professional, welcoming, and fully stocked. You don't wait to be told what needs to be done, you see it, you own it, and you fix it. You will support all Unusual Machines locations in Orlando, ensuring supplies are stocked, vendors are managed, contractors are doing their jobs, mail is handled efficiently, and company events and travel needs are coordinated seamlessly.

If you are highly organized, proactive, and thrive in a fast‑paced, multi‑site environment – this role was built for you.

• Drive to multiple Unusual Machines facilities to check inventory levels
• Restock breakrooms, bathrooms, and office supply areas
• Meet with a cleaning vendor to review service quality
• Receive and distribute mail and Amazon deliveries
• Assist with new hire orientation setup
• Help coordinate a company event or celebration
• Research new vendors for better pricing or service
• Book travel for employees or executives
• Create inventory tracking spreadsheets in Excel
• Make recommendations to improve organization or efficiency

• Maintain supply inventory across all Unusual Machines facilities
• Monitor and restock:
  • Breakroom supplies
  • Office supplies
  • Bathroom supplies
• Create and maintain organized inventory lists for each location
• Identify reorder needs and coordinate purchasing
• Ensure facilities remain clean, organized, and functional

• Coordinate with cleaning services, catering, maintenance vendors, and other service providers
• Monitor contractor performance to ensure work is completed properly
• Research and source new vendors when needed
• Make recommendations for cost savings or improved service

• Receive, open, and distribute mail and deliveries
• Manage Amazon and supply deliveries
• Ensure packages are routed properly and efficiently

• Assist with booking flights and hotels
• Help manage corporate hotel relationships
• Create basic travel itineraries as needed
• Support light administrative needs for leadership when required

• Assist with:
  • Career fairs
  • New hire orientation setup
  • Company parties and events
  • Celebrating employee milestones
• Help ensure offices reflect UMAC's culture and professionalism

• Prior experience in office management, facilities coordination, or corporate/warehouse support
• Strong computer skills (Excel, Word, PowerPoint)
• Exceptional organizational skills
• Ability to multitask in a fast‑paced environment
• Strong research skills (finding vendors, comparing pricing, sourcing solutions)
• A proactive, "figure it out" mindset
• Positive, solution‑oriented attitude
• Reliable transportation (you will travel between facilities)
• Ability to lift and carry supplies as needed

• Experience supporting multiple locations
• Experience managing vendor relationships
• Experience with travel coordination
• Basic budgeting or purchasing exposure
• Event coordination experience

• All facilities have clear, documented inventory systems
• Supplies are consistently stocked with no emergency shortages
• Vendors are responsive and accountable
• Leadership can rely on you without needing to follow up
• Company events run smoothly
• Travel bookings are handled accurately and efficiently
• You proactively identify improvements before being asked

• Exposure to a fast‑growing public company
• Direct experience supporting multi‑site operations
• Opportunity to grow into a larger facilities or operations role as we expand
• Hands‑on involvement in culture‑building and company initiatives
• The ability to make a visible impact daily

• Comprehensive benefits including medical, dental, and vision
• 401(k)
• PTO
• Catered lunches for all employees every day of the week
• Employee product discounts

At Unusual Machines, you'll be joining a growing, close‑knit team that's passionate about drones, headsets, and the future of FPV technology. We're building new labs, new factories, and new capabilities, all from the ground up. You'll collaborate directly with engineers, operations, and leadership…