Executive Assistant

Job Title

Executive Assistant

USA - Florida - Orlando - Wycliffe USA Headquarters

At Wycliffe Bible Translators, your work is more than just a job. As an executive assistant in the Offices of the President (OOTP), you’ll be responsible for providing high-level administrative support to Executive Leadership Team members. You will partner with the Executive Office Manager, the Chief of Staff & Strategy, and other OOTP team members to coordinate executive administrative processes and events, manage priorities, and ensure designated executives receive consistent, effective, high-level strategic support.

As a strategic administrative partner, this position delivers comprehensive administrative support to executive leaders in assisting to maximize their time to advance Wycliffe USA’s global Bible translation mission by managing complex calendars and communications, coordinating key initiatives and cultivating strong stakeholder relationships. As a trusted partner, you will also manage projects and serve as a liaison to internal and external stakeholders.

You’ll represent the Offices of the President leadership, partnering with other OOTP team members to:

• Uphold a culture of excellence.

• Carry vision into strategic operations.

• Strengthen cross-functional collaboration.

The Offices of the President at Wycliffe Bible Translators play a vital role in driving the organization's vision, mission and strategic direction. Our team is committed to ensuring Wycliffe’s ministry stays focused on accelerating Bible translation and impacting lives. The Offices of the President partner with internal and external stakeholders to facilitate key initiatives that promote global partnerships and organizational success.

You’ll make an impact as you:

• Faithfully and regularly pray for the ongoing work of Bible translation and for people from around the world to experience transformation.

• Act as an organizational representative presenting the global ministry of Wycliffe and encouraging interested individuals, organizations and churches to participate in the work of Bible translation.

• Provide executive support to one or more designated executive leaders.

• Manage complex calendars and long‑term scheduling while prioritizing organizational needs.

• Proactively anticipate needs and independently mitigate administrative and logistical challenges.

• Monitor executive email and follow up on key items. Draft responses as requested.

• Engage in effective project management that supports the chief executives and advances strategic priorities.

• Develop dossiers, reports, and presentations that align with branding and communication guidelines.

• Provide scheduling and meeting support, assisting with travel, logistics or documentation as requested.

• Complete routine administrative operations.
  • Process expense reports, invoices and reimbursements accurately and in a timely manner.
  • Manage internal and external meeting logistics, including hospitality, travel, and virtual setup.
  • Coordinate across departments (Finance, Facilities, Housing, HR, etc.) to fulfill executive needs.
  • Maintain awareness of the Office of the President’s workflow and cross‑train with other administrative staff.
  • Assist with overall Office of the President (OOTP) administration, including support for ELT, OLT and Board‑related meetings as requested.
  • Ensure the Offices of the President remain well‑stocked with hospitality supplies, beverages and snacks to support meetings and visiting guests.
• Perform other duties as assigned by the Executive Office Manager, Chief of Staff and Strategy and/or designated chief executive leaders.
• Other Requirements:
  • Travel domestically occasionally.
  • Occasionally, be on call after hours for urgent matters.

The requirements listed below represent the knowledge, skill and/or ability necessary to perform each duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the following essential functions:

• Spiritual Bona Fide Occupational Qualification (BFOQ): Demonstrates desire and ability to support corporate…