CEI Assistant Contract Support Specialist

Job Description

• Provides clerical and administrative support to all project team members including: organizing and maintaining project records, files, and correspondence.
• Copies project documentation as requested.
• Coordinates meeting schedules.
• Serves as a liaison between human resources and project team members by supporting the new hire process and processing required paperwork.
• Assists with craft hiring, ensuring all walk‑in applications are reviewed, documented for interviews, or logged for Equal Employment Opportunity (EEO).
• Prepares and schedules office activities such as travel arrangements, business meetings, and appointments.
• Works with the project management team to resolve issues that arise with projects or clients.
• Performs other duties as assigned.

• High School diploma or equivalent.
• Seven (7) years of related experience.
• Domestic and/or international travel may be required, with the frequency of travel contingent on specific duties, responsibilities, and essential functions of the position, which may vary based on workload and project demands.
• Equivalent additional directly related experience will be considered in lieu of a degree.

An appropriate and valid driver's license is required.

20%.

• Excellent verbal and written communication skills.
• Excellent ability to interact with all levels of staff and vendors.
• Ability to work with many people simultaneously and to process a large volume of requests.
• Excellent personal computer skills, including proficiency in MS Word, Excel, and PowerPoint.
• Excellent organizational skills to balance and prioritize work.

We attract the best people in the industry, supporting their efforts to learn and grow. We strive to create a challenging and progressive work environment. We provide career opportunities that span a variety of disciplines and geographic locations, with projects that our employees plan, design, build and operate as diverse as the needs of our clients. CDM Smith is an Equal Opportunity/Affirmative Action employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, pregnancy related conditions, childbirth and related medical conditions, sexual orientation, gender identity or gender expression), national origin, age, marital status, disability, veteran status, citizenship status, genetic information or any other characteristic protected by applicable law.

CDM Smith Inc. and its divisions and subsidiaries (hereafter collectively referred to as “CDM Smith”) reserves the right to require background checks including criminal, employment, education, licensure, etc. as well as credit and motor vehicle when applicable for certain positions. In addition, CDM Smith may conduct drug testing for designated positions. Background checks are conducted after an offer of employment has been made in the United States.

The timing of when background checks will be conducted on candidates for positions outside the United States will vary based on country statutory law but in no case, will the background check precede an interview. CDM Smith will conduct interviews of qualified individuals prior to requesting a criminal background check, and no job application submitted prior to such interview shall inquire into an applicant's criminal history.

If this position is subject to a background check for any convictions related to its responsibilities and requirements, employment will be contingent upon successful completion of a background investigation including criminal history. Criminal history will not automatically disqualify a candidate. In addition, during employment individuals may be required by CDM Smith or a CDM Smith client to successfully complete additional background checks, including motor vehicle record as well as drug testing.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject…