Senior Administrative Assistant

Senior Administrative Assistant

Assists with overall office operations, maintaining a professional and welcoming environment. Acts as the primary point of contact for visitors, employees, and external partners, and serves as a key liaison for management and staff.

• Lead front‑desk and reception functions, including answering and directing incoming phone calls.
• Coordinate meetings, conference rooms, and meeting logistics, and order lunches as needed.
• Order and manage office, kitchen, and operational supplies to support daily business needs.
• Manage mail, deliveries, and shipping requests.
• Process expense reports, invoices, and perform light accounting tasks.
• Support onboarding of new employees, including paperwork, badge creation, and workstation setup.
• Act as the primary point of contact for facilities‑related services, such as cleaning, maintenance, and kitchen appliances.
• Provide general administrative and operational support to senior management and office staff as needed.
• Perform other duties as assigned.

• 7+ years of experience in comparable administrative duties.
• Strong organizational, communication, and multitasking skills.
• Professional demeanor with the ability to interact effectively with employees and visitors.

• High School diploma or equivalent.
• Minimum of 3 years experience in administrative support.
• Proficiency with MS Office Suite, including Word and Outlook.
• Excellent verbal and written communication skills.
• Professional, self‑motivated, well‑organized, and detail‑oriented with flexibility and the ability to prioritize and handle multiple tasks in a fast‑paced environment.
• Ability to meet deadlines.
• Knowledge of the A/E industry is desired.
• Experience working in an office environment.
• Commitment to being an active participant of an employee‑owned culture.

We are an affirmative action and equal opportunity employer. We consider all qualified applicants, regardless of criminal histories, arrest, and conviction records.