Sales Equipment Coordinator

Job Summary

The Sales Equipment Coordinator (SEC) will provide continuous support to the Outside Sales Team, dealers, and direct customers. In this role you will configure, maintain, and quote our pre-built fleet and demonstration products, coordinate trade show equipment and booth materials, manage logistics for shipping equipment and tracking returns, and provide backup support to the Sales Equipment Managers.

• Prepare and issue quotes for demo equipment and pre-built fleet equipment for existing and new customers.
• Reconcile RMAs from the Demo Fleet into repair Shop Orders.
• Maintain and distribute weekly demo unit location and inventory reporting.
• Ensure all demo and display equipment meet company standards before and after each event.

• Coordinate equipment shipments for Regional Sales Managers and Sales Representatives.
• Coordinate and track Return Material Authorizations (RMAs) for returning fleet equipment to completion.
• Monitor CCTV demo chassis preventative maintenance schedules.
• Track and manage post-show equipment returns, inspections, and inventory updates.

• Maintain accurate inventory department records.
• Communicate daily with sales and logistics teams to ensure transparency and task completion.
• Provide backup support to the Sales Equipment Manager.

• Assist and manage trade show administration including event timelines, booth selection, sponsor ships, travel, and logistics.
• Assist and manage development of event plans and budgets for internal review and approval.
• Support and manage pre-event logistics for booth materials, promotional assets, and demo equipment before, during, and after events.
• Assist and manage pre-event, on-site, and post-event communications in coordination with marketing and sales teams.
• Assist and manage organization, track, and maintain inventory of booth displays.
• Assist and manage on-site event setup, staffing coordination, and breakdown as needed.
• Assist and manage post-event reporting, follow-up activities, and asset reconciliation.

• Maintain accurate records of all rental fleet assets, including availability, location and status.
• Support the sales team with rental quotes, availability and contract preparation.
• Coordinate scheduling, delivery and return of rental equipment.
• Prepare, review and process rental agreements and supporting documents.
• Ensure all contracts are signed, executed, and properly filed.
• Track rental terms, billing cycles and purchase options where applicable.
• Maintain insurance certificates (COIs) and ensure compliance prior to equipment release.
• Coordinate with accounting to ensure accurate and timely invoicing, track initial deposits and recurring rental payments.

We each bring something to the table, and we are looking for someone who has:

• 1-2 Years of experience in logistics, transportation management, or inventory coordination.
• Experience supporting a sales or operational team in a fast‑paced environment preferred.
• Prior exposure to equipment coordination or fleet management is a plus.
• Some exposure to trade show coordination or experience.

• Understanding of sales processes, equipment logistics, and inventory tracking systems.
• Familiarity with Return Material Authorizations or familiar programs.
• Working knowledge of Microsoft Office (Excel, Word, Outlook, Teams).
• Strong organizational and time‑management skills.
• Excellent verbal and written communication abilities.
• Strong problem‑solving and analytical thinking.
• Ability to multitask effectively under pressure while maintaining attention to detail.
• Demonstrated customer service orientation and ability to work collaboratively with internal and external partners.
• Self‑motivated, dependable and capable of prioritizing work with minimal supervision.

• High School Diploma or equivalent required.
• Additional training or coursework in logistics, business…