Executive Assistant to C‑Suite & Board

We are seeking a polished and highly organized Executive Assistant to provide high-level administrative and operational support to executive leadership and the Board of Directors. This role requires exceptional discretion, professionalism, and the ability to manage multiple priorities in a fast-paced corporate environment.

Key Responsibilities
Manage complex executive calendars and scheduling across multiple time zones
Coordinate domestic and international travel arrangements
Prepare, submit, and reconcile expense reports
Support quarterly earnings calls and executive leadership meetings
Coordinate Board of Directors meetings, materials, and logistics
Handle confidential communications, reports, and sensitive documentation
Assist with office operations and facilities coordination
Manage purchase orders and vendor relationships
Administer systems including Concur, AMEX, and records management tools
Qualifications
Bachelor’s degree or equivalent experience preferred
Minimum of 5 years supporting senior executives and/or C-suite leadership
Prior Board-level support experience preferred
Advanced proficiency in Microsoft Office Suite
Strong organizational, communication, and multitasking skills
Ability to maintain confidentiality and professionalism at all times
Schedule
Monday–Friday, generally 8:00 AM–5:00 PM
Flexibility for occasional evenings and weekends during earnings cycles or Board meetings
Benefits
PTO and floating holidays
Complimentary park tickets
Medical, dental, and vision insurance
401(k) plan
Tuition reimbursement
Employee assistance programs

We are looking for a proactive, detail-oriented professional who thrives in a dynamic executive environment and enjoys supporting senior leadership at the highest level.

Equal Opportunity Employer / Disabled / Protected Veterans

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The pay transparency policy is available here:
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For temporary assignments lasting 13 weeks or longer, Apple One is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

Apple One participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
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- We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants:
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.