FL-DCF-Orlando-Family Safety-Records Technician

FL-DCF-Family Safety-Exec Sec & Admin Asst-Administrative Assistant I

This is a varied and highly responsible administrative position in the Central Region Program office.

Work environment:
Professional office

Work hours:

The days and times for the position can be flexible based on the candidate's need, however we would like it to be a set schedule that occurs during normal business hours (8am-5PM, M-F). (example: 8am-12pm Monday through Friday or 1pm-5pm Monday through Friday, etc.)

• Serves as assistance to the Region Program Office Manager
• Prepares travel reimbursements
• Prepares expense reimbursement vouchers
• Make travel arrangements
• Maintains calendars and makes appointments with or without consultation
• Receiving and completing complex work assignments with a minimum of instruction
• Ability to organize one's time and resources in order to accomplish assigned duties
• Functions as a Procurement Agent for the Program Office and other Departments as needed
• Serves as a back-up person for front desk duties

• Research, price and purchase office supplies
• Creates vacancy announcements and monitors activity regarding the hiring process
• Collection and pre-screening of applications, creating spreadsheets for analysis of candidates, conducting background and reference checks and processing paperwork for the hiring package
• Monitor and receives, review and approves purchasing card charges in FLAIR at the Level 4 stage
• Coordinates arrangements for various meetings, such as conferences, workshops, committee meetings or other activities; reserves use of rooms, notifies meeting participants of meeting dates/times, coordinates equipment, supplies and room set up
• Assists the training office in organizing in-service trainings, issues certificates, etc.
• Receives and review incoming correspondence that does not require the Manager personal attention and routes complex inquiries to the appropriate personnel. Sorts incoming mail to Program Office

• Preferred minimum of 2 years working as an Administrative Assistant or similar positions
• Data processing, Data entry, detailed-oriented, ability to work alone as well as working with a team
• Responsible with own workload and capacity to maintain workflow in a timely and responsible manner
• Working knowledge in Microsoft Office to include Excel, Outlook, Word and Microsoft Teams
• Other computer applications such as Adobe PDF, Windows, Etc.
• Preferred Knowledge in Human Resources, Budget/Finance, General Services

• Ability to speak and understand English - Required
• High School Diploma or equivalent - Required
• Experience working as an administrative assistant in a professional work environment - Required - 2 Years
• Working knowledge in Microsoft Office, including Excel, Outlook, Word and Microsoft TEAMS - Required - 2 Years
• Experience with Data processing and Data Entry - Required - 2 Years
• Working knowledge of Adobe PDF, Windows, etc.
  
  - Highly desired - 6 Months
• Ability to work alone as well as working with a team - Desired
• Able to manage own workload and maintain workflow in a timely manner - Desired