Sr. Administrative Assistant

Description

We are looking for a highly skilled Senior Administrative Assistant to join our team in Orlando, Florida. This is a Contract to permanent position requiring a detail-oriented individual to support our engineering and administrative staff by producing high-quality reports, proposals, and deliverables while ensuring smooth office operations. The ideal candidate will excel in managing multiple responsibilities, maintaining accuracy, and collaborating effectively in a fast-paced environment.

Responsibilities:

- Prepare, proofread, and format technical reports and proposals, ensuring grammatical accuracy and precise layout.

- Create and edit complex documents in Microsoft Word, including tables, multi-column layouts, and embedded graphics.

- Develop and maintain Excel spreadsheets for data tracking, calculations, and reporting purposes.

- Coordinate printing, binding, and distribution of documents, and perform basic troubleshooting for office equipment.

- Manage data entry tasks and maintain both electronic and physical filing systems efficiently.

- Organize meetings, reserve conference rooms, and arrange travel itineraries for staff, including flights and accommodations.

- Use Outlook and Teams for scheduling, internal communication, and meeting coordination.

- Learn and utilize proprietary reporting software to support project deliverables and maintain quality control.

- Prioritize tasks effectively, handle multiple deadlines, and collaborate with team members to ensure project success.

- Adapt to new tools and processes while maintaining a high standard of work.

Requirements

- A minimum of three years of administrative or secretarial experience.

- Typing proficiency of at least 50 words per minute with a strong focus on accuracy.

- Proven ability to produce technical documents with advanced formatting, including tables and graphics.

- Proficiency in Microsoft Office 365 (Word, Excel, Outlook, and Teams) and Adobe software.

- Strong skills in document formatting and spreadsheet management, including data entry and basic analysis.

- Exceptional organizational skills with the ability to prioritize tasks and manage workloads independently.

- Quick learner with adaptability to new software tools and systems.

- Excellent communication skills, both written and verbal, and a collaborative approach to teamwork.

Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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