Executive Assistant, Sr

Position: Executive Assistant, Sr.
Seaworld is a world-renowned leader in the themed-park and entertainment industry. Our success is built on a passion for caring for animals and a dedication to delivering positive, memorable experiences to people from around the world. Were also committed to helping ambitious people achieve their professional best. We're always seeking exceptionally skilled and knowledgeable individuals to join our team.

Executive assistant, sr.

The executive assistant, sr. Provides high-level administrative and operational support to the chief executive officer and chief financial officer, while also serving as a key partner in supporting board of directors activities and corporate office operations. This role requires exceptional judgment, discretion, and organizational skills, with the ability to manage complex priorities in a fast-paced, executive environment. The ideal candidate is highly proactive, detail-oriented, and comfortable working onsite in close partnership with senior leadership.

Please note:

this position is being filled directly by united parks & resorts. We respectfully request that staffing agencies, recruiters, and third-party vendors do not contact the company or its employees regarding this role.

Key responsibilities

Executive administrative support

* provide high-level administrative support to the chief executive officer and chief financial officer.

* manage complex and highly dynamic executive calendars, including prioritization, conflict resolution, and scheduling across time zones.

* coordinate domestic and international travel arrangements and provide real-time travel support.

* prepare, submit, and reconcile executive expense reports in accordance with company policy.

* support quarterly earnings processes, including scheduling, logistics, and preparation for earnings calls.

* coordinate executive-level meals, events, and off-site meetings, including reservations and catering.

* provide administrative support related to executive and board communications, as required.

Board of directors support

* coordinate logistics and administrative support for board of directors meetings and executive sessions.

* prepare meeting rooms, technology, materials, and catering for board and executive meetings.

* support board members with administrative requests, including:

* park admission requests in coordination with park presidents

* annual vip ticket coordination

* ensure a high level of professionalism, confidentiality, and accuracy in all board-related activities.

Office operations & facilities coordination

* oversee day-to-day office operations, including ordering and maintaining office supplies.

* coordinate corporate office facilities and maintenance requests.

* receive and review daily security briefings and escalate items as appropriate.

* manage courier and shipping services, including fedex account setup and ongoing administration.

Financial administration, purchase orders & vendor support

* prepare, submit, and manage purchase order requests, revisions, and approvals.

* track vendor activity and communicate po status updates to stakeholders.

* manage confidential and sensitive purchase orders in alignment with internal controls.

* serve as administrative point of contact for key systems and vendors, including:

* iron mountain (records management administration)

* concur (user access requests via accounts payable)

* corporate amex (card issuance, updates, and cancellations)

Work schedule & availability

* standard work schedule: monday through friday, 8:00 a.m.

- 5:00 p.m.

* additional hours, including evenings and weekends, may be required during peak business periods such as earnings cycles or board meetings.

What it takes to succeed

* bachelor's degree or equivalent combination of education and relevant experience required.

* 5+ years of experience providing administrative support to senior executives in a corporate, fast-paced environment.

* proven experience supporting c-level executives and/or board of directors

* advanced proficiency in microsoft office (outlook, word, power point, excel).

* experience with enterprise systems such as concur, corporate credit card programs, and purchase order workflows.

* demonstrated ability to handle highly confidential and sensitive information with discretion and professionalism.

* strong organizational and time-management skills, with the ability to manage multiple priorities simultaneously.

* excellent written and verbal communication skills.

The perks of the position

As part of the seaworld family, you'll enjoy a fun, fast-paced environment and great teammates, along with:

* paid floating holidays

* flexible paid time off

* complimentary park tickets and passes

* park discounts on food and merchandise

* medical, dental, and vision insurance

* 401(k) plan

* life, disability, and voluntary insurance

* dependent and health care flexible spending accounts

* employee assistance program

* legal assistance plan

Join the team

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