Property Administrator

Property Administrator

Perform administrative functions of the Property Management Team, ensuring a high level of professionalism in property issues, including timely response to and resolution of tenant requests and concerns.

• Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence.
• Schedule and coordinate meetings and special events as requested.
• Assist in lease administration activities, including tenant contacts and insurance information; generate reports.
• Prepare and coordinate bid proposals, service contracts and approved invoices.
• Assist in the bidding process and help Property Manager(s) ensure compliance with Cushman & Wakefield’s policies and procedures.
• Prepare and code invoices for Property Manager’s approval.
• Ensure the office is stocked with supplies and maintains required items.
• Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software.
• Track and file contracts and insurance certificates; maintain a follow‑up system for expirations.
• Monitor and maintain the property maintenance work order system and prepare monthly reports for the Property Manager on status of tenant work orders.
• Maintain the property purchase order system.
• Maintain lease and contract files, as well as other files located within the property management office.
• Promote and foster positive relationships with tenants and clients and track service calls as required.
• Assist with monthly and quarterly management reports as well as annual budget preparation.
• Process management and maintenance staff hours, tenant bill‑back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval.

• Communication proficiency (oral and written)
• Customer focus (internal and external)
• Organizational skills
• Interpersonal skills
• Initiative
• Multi‑tasking

High school diploma/GED equivalent;
Bachelor’s degree preferred.

Customer service experience preferred.

• Proficiency in Microsoft Office Suite
• Ability to give and receive direction and to interface with decision makers professionally while maintaining confidential information.

Professional office setting using standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

The employee may need to stand and walk for extended periods, ascend and descend staircases, ladders, and/or step stools, and may be required to travel between buildings in varying weather conditions. Approximately 85% of the time is spent sitting or standing while operating office machinery.

Cushman & Wakefield provides equal employment opportunity to all individuals regardless of race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. The company takes affirmative action to ensure that applicants and employees are treated without regard to any of these characteristics. Discrimination of any type will not be tolerated.

• Health, vision, and dental insurance
• Flexible spending accounts
• Health savings accounts
• Retirement savings plans
• Life and disability insurance programs
• Paid and unpaid time away from work

Hourly pay range: $26.56 – $31.25, depending on location, experience, and other factors. Minimum wage will not be paid.