Senior Records Assistant

Overview

Nelson Mullins, an AM Law 100 firm, is seeking a Senior Records Assistant to join our Orlando office as part of our Information Governance Department. You will work closely with attorneys and business professionals across offices to ensure information is managed, moved, and protected in accordance with firm policies, regulatory requirements, and IG best practices.

* No Agencies Please *

This role supports a wide range of records and information governance functions. You will manage physical and electronic records in accordance with firm policies, process and integrate documents into enterprise systems, and support client data movement across offices as part of Matter Mobility and data lifecycle initiatives. You will assist with records retrieval, tracking, audits, and compliance efforts, partner with attorneys and staff on IG best practices, and participate in system, data, and process improvement projects.

Periodic travel to regional offices is required.

Whether working independently or collaborating across teams and offices, you are highly organized, detail‑oriented, and comfortable managing large volumes of information with accuracy and consistency. You bring strong critical‑thinking and problem‑solving skills, communicate effectively with all levels of staff, and take a proactive, solutions‑oriented approach to your work. You are comfortable learning and using technology, including scanning, tracking, and document or records management systems, and have an interest in Information Governance, data management, or legal operations.

A willingness to contribute beyond day‑to‑day tasks and support broader IG initiatives is key to success in this role.

Qualifications:

• Bachelor’s degree or equivalent experience
• Experience in a law firm or professional services environment, as well as familiarity with records or document management systems (such as Net Documents, File Trail, or similar platforms), is preferred.
• Ability to manage both physical and electronic records with a high level of accuracy and attention to detail
• Willingness to travel and assist with records handling, including lifting and moving boxes as needed

With over 1,000 attorneys and professionals, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world. As a Firm, Nelson Mullins has a strong foundation of community service and good citizenship. Our administrative professionals likewise promote these values, with opportunities to participate and play roles in various pro bono and community service initiatives.

We collaborate with each other and with our clients, working side‑by‑side toward shared goals.