Corporate Administrative Assistant

Overview

The Orlando office of an Am Law 100 law firm seeks an Administrative Assistant that has experience supporting Corporate Attorneys to provide an elevated level of administrative support and assistance to a busy team of corporate legal professionals.

This role plays an integral part in supporting attorneys and legal teams by ensuring day‑to‑day operations run smoothly. Responsibilities include managing calendars and meetings, processing expense reimbursements, and providing general administrative support across the office. The position entails preparing, reviewing, editing, redlining, and formatting a wide range of legal documents, while maintaining accurate and organized document management systems. As matters progress, the role may support transactional and regulatory work, including coordination with regulatory agencies when appropriate.

The position also assists with client and matter intake, including running conflict checks, opening new client and matter engagements, and establishing client‑specific billing requirements. Additional administrative and project‑based responsibilities are assigned as business needs evolve.

Corporate legal experience is preferred with the ability and willingness to learn. This role will require exceptional proficiency with Microsoft Office Suite (Excel, PowerPoint, and Word), the ability to learn and utilize technology, and strong attention to detail when reviewing documents. Experience with a document management system, billing software, time entry program, and electronic docket filing experience is strongly preferred.

With over 1,000 attorneys and professionals, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world. As a Firm, Nelson Mullins has a strong foundation of community service and good citizenship. Our administrative professionals likewise promote these values, with opportunities to participate and play roles in various pro bono and community service initiatives.

We collaborate with each other and with our clients, working side‑by‑side toward shared goals.