Accounting Clerk

This position consists of complex clerical accounting work with fiscal responsibilities. Performs assigned accounting tasks in accounts receivable area.

• Associate's degree from an accredited college or university in Business, Finance, Accounting, or a related field.
• Two years of directly related experience will substitute the educational requirement.

• Two years of professional experience in A/P (Accounts Payable), A/R (Accounts Receivable) or Accounting experience.
• Professional experience in a local or state government agency within the Finance department.

• Possess excellent customer service and interpersonal skills to establish and maintain cooperative, tactful, effective, and harmonious working relationships with co-workers, attorneys, external agencies, and the public.
• Skilled in speaking clearly and distinctly, both in person and on the telephone, using appropriate vocabulary and grammar to communicate routine and complex information in a manner that is understandable and respectful.
• Excellent writing skills to compose general correspondence using correct grammar and punctuation and using tone and format appropriate for the intended audience.
• Strong computer skills with proficiency in desktop office solutions, such as Microsoft Office Suite, database applications, email, .pdf file attachments, internet search tools, and various computer peripheral devices.
• Knowledge of a wide range of administrative and clerical procedures and systems such as word processing, managing files and records, transcription, designing forms, and other office procedures, office equipment and terminology.
• Ability to learn and understand specialized information, including codes, rules, policies, procedures, forms, and legal terms, and apply that knowledge in carrying out job assignments accurately and efficiently.
• Ability to work with confidential and/or sensitive data; interpret and comply with state and federal guidelines.
• Have strong organizational skills with ability to prioritize work in an environment that includes frequent interruptions and simultaneous detailed attention to multiple tasks.
• Dependable and able to meet the assigned work schedule. Must be flexible as work assignments may frequently change.
• Ability to work independently with little supervision and exercise good judgement and discretion.
• Comply with legal advice restrictions of the Clerk of the Circuit Court & Comptroller’s Office.

• Perform pre-audit on invoices to check for signatures, purchase order, vendor number, date, and time stamp.
• Accounts payable data input and daily balancing.
• Check processing.
• P-Card processing and reconciliation.
• Perform on-line processing of vendor ACH transactions.
• Prepare and process (may require direct customer contact) credit card payments for accounts payable.
• Scan documents to Imaging System.
• Prepare journal entries for daily work.
• Assist department with interoffice and postal mails (open, sort and send to departments) whenever necessary.
• Monitors the Board’s non-grant related contracts for compliance with the terms and conditions.
• Reviews and approves non-grant related contracts payment requests for accounts payable processing.
• Monitors and reconciles non-grant related contracts, contract payments, retainage, and associated purchase orders by utilizing spreadsheets.
• Enter new non-grant related contracts into contract database.
• Maintains and updates contract database.