Administrative Assistant Ii

Requisition No: 878517

Working Title:

ADMINISTRATIVE ASSISTANT II -

State Personnel System is an E-Verify employer.

Starting Salary: $1,491.85 Bi-weekly. (In accordance with current spending restriction, an internal promotion in the position will be filled at the minimum of the pay grade or up to 5% of the employee’s current rate, whichever is higher.)

• Prepare, compose, and track all correspondence.
• Research and assemble data, and assist Circuit staff with questions regarding established policies and procedures to ensure compliance and consistency.
• Perform other administrative paperwork.
• Organize, maintain, and update hard copy and electronic files of all project‑related activities and personnel records.
• Provide routine administrative support, including receiving and properly routing incoming mail, handling outgoing correspondence, maintaining office supplies, and photocopying.
• Maintain calendars and make meeting or travel arrangements.
• Coordinate procurement of commodities and services in Ariba On Demand (AOD), review purchases for compliance with Florida Statutes and DJJ rules and policies, and ensure invoices are submitted with the proper documentation.
• Assist with employees’ travel expenditures and process invoices, requisitions, and purchasing card charges.

• Reading comprehension.
• Researching information.
• Obtaining and using appropriate equipment.
• Administrative and clerical procedures and systems.
• Human Resource rules and regulations.
• Principles and processes in business.
• Computer software and applications.
• Effective verbal and written communication.
• Handling confidential information.

• High School Diploma or equivalent.
• Current State Personnel System employee.
• At least 1–3 years of administrative, secretarial or clerical experience.

• Experience with the People First System for Human Resource related functions such as Personnel Actions and Timekeeper responsibilities.
• Experience with purchasing and procurement, processing purchase orders, receiving reports, and State Purchasing Card system.
• Valid driver’s license.

All prospective candidates will be subject to a sex offender check, criminal background checks (state, local, and national) and pre‑employment drug screening for direct care positions. Successful completion of background screening is a condition of employment.

DJJ participates in E‑Verify (Employment Eligibility).

When identified on a position description, a valid driver’s license is required. If initially hired with an out‑of‑state license, the Florida resident must obtain a valid Florida state driver’s license within 30 days of hire. Licenses suspended or revoked for any reason, work permits (Business purpose/Employment/education only licenses) and some types of restricted licenses are not acceptable. Licenses with correct lenses restriction are acceptable, provided the driver wears corrective lenses while operating the vehicle.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1‑866‑663‑4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug‑Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

For assistance, call the People First Service Center at (877) 562‑7287 Monday‑Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211

F. S., the State of Florida is an EEO employer.

Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214, Member Copy #4) along with any other documentation as required by Rule 55A‑7, Florida Administrative Code.

Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.