Part-time Project Associate, Coaching Education

USTA Part-Time Education Delivery Project Administrator

The Part-Time Education Delivery Project Administrator plays a vital role in supporting the organization's broader coach education initiative by executing all logistical and administrative tasks for USTA Coaching Workshops. These tasks include coordination of pre- and post-workshop efforts, stakeholder communication, contracts, invoices, and expense reports to ensure seamless workshop execution. By fulfilling these responsibilities, this position ensures that coaches receive high-quality training and resources, helping them enhance their skills and better serve their players.

• Utilize project management tools and time management strategies
• Coordinate pre-and post-workshop logistics, documentation, and stakeholder communication.
• Create and maintain Section-specific Google Folders with essential documents (e.g., marketing materials, tracking sheets, templates).
• Collaborate with Section representatives to secure workshop dates and post-registration details on the National calendar.
• Monitor registrations, update tracking documents, and notify relevant stakeholders.
• Coordinate Coach Developers (CDs) for workshops, including travel and accommodations.
• Organize logistics, including equipment, lunch, snacks, name tags, and check-in desk needs for workshops
• Send participants access instructions to the LMS and respond to email inquiries.
• Prepare and share participant rosters with CDs.
• Archive workshop rosters and photos
• Update participant records in the LMS and issue Records of Completion.
• Develop, update, and maintain clear documentation of workflows for workshop planning and execution.
• Identify inefficiencies in workflows and collaborate with the team to implement improvements.
• Support contract management, ensuring accuracy and timely processing.
• Assist with tracking and managing invoices and expense reports while maintaining organized records

At the USTA, we know people are our most important asset. For this reason, we offer a comprehensive benefits package designed to meet the needs of a diverse workforce!

The expected salary for this position is $20.00 - 23.00 hourly rate. This position is non-exempt. Any additional pay or benefits a person may qualify for are not included in this range. The actual base salary offered is determined by several variables, including, as appropriate, the applicant's qualifications for the position, the years of relevant experience, their unique skills, and the location from which they will be performing the job.

We strongly encourage you to apply if you're interested; we'd love to learn how you can "serve" our team with your unique experience!

USTA is dedicated to providing equal employment opportunities for all individuals, regardless of age, disability, national origin, race, color, religion, sex, sexual orientation, gender, gender identity, or expression, pregnancy, veteran status, marital status, family status, alienage or citizenship status, creed, genetic information, or any other status protected by applicable federal, state, or local law.