Administrative Assistant

Responsibilities

• Schedules and coordinates meetings, events, interviews, annual performance review meetings, and appointments
• Arranges complex and detailed travel plans and itineraries
• Maintains individual, project and/or group calendar and assists office management in staying updated on daily priorities as assigned
• Retrieves and distributes phone messages from voice mailbox and assists callers with inquiries
• Provides administrative support with filing, photocopying, scanning and faxing
• Composes timely responses to a variety of written inquiries and distributes mailings
• Composes and edits plans, specs, reports, memorandums and correspondence
• Prepares printed reports and other duplicated material
• Maintains corporate contact lists, Outlook contacts, files, databases, records and other documents
• Creates, edits and/or formats PowerPoint presentations, technical reports and proposals
• Assists with timely submission of employee timesheets and expense reports
• Acts as back-up for office services, IT, Marketing and HR to provide coverage when needed
• Performs other duties as requested

• High School degree required;
  Bachelor’s degree a plus
• 2+ years of Administrative Assistant experience, preferably within the Professional Services sector
• Ability to maintain confidentiality
• Strong sense of initiative and flexibility
• Excellent communication and interpersonal skills
• Strong attention to detail with excellent analytical, multitasking, organizational and judgment capabilities
• Ability to work effectively independently and in a team environment